X -- Large Hotel/Meeting Space

The 12th Contracting Squadron at Randolph AFB has a requirement to provide a large hotel space, convention space, parking, audio/visual (AV) capabilities, Information Technology (IT) capabilities, networking capabilities and individual hotel rooms for a one (1) week period in April 2008 for a group of between 600 to 700 attendees. This is a streamlined combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This notice constitutes the only notice. A written solicitation will not be issued. This requirement is issued as a request for quote. The solicitation document and incorporated provisions and clauses are those in effect the Federal Acquisition Circular 2005-21. The NAICS Code is 721110; size standard $6.5 M. NATURE OF ACQUISITION: The Government requires a large hotel space, convention space, parking, AV capabilities, IT capabilities, networking capabilities and individual hotel rooms (to be billed and paid separately) for a period of one (1) week (13 - 20 Apr 08) for a group of between 600 to 700 attendees, that meet the following specifications: one location with turn-key amenities to include parking, meeting space, individual rooms, staging and meals (to include refreshments), AV presentation capabilities, IT capabilities (to include computers, telephones, dedicated telephone lines, AND printers), and networking capabilities. CONTRACT TERMS AND CONDITIONS: The following provisions apply: 52.212-3 -- Offeror Representations and Certifications -- Commercial Items. Offerors are reminded that Representations and Certifications are to be maintained at the following website: http://orca.bpn.gov/publicsearch.aspx. In the event Representations and Certifications are not on file, Offerors must include a completed copy of the provisions at FAR 52.212-1 -- Instructions to Offerors -- Commercial Items The following clauses apply: 52.212-4 -- Contract Terms and Conditions -- Commercial Items. 52.212-4 -- Contract Terms and Conditions -- Commercial Items Addendum. Paragraph (c) of this clause is tailored as follows: (c) Changes. Changes in terms and conditions of this contract may be only made by written agreement of the parties, with the exception of: (1) Administrative changes such as paying office, appropriation data, etc., which may be changed unilaterally by the Government. Paragraph (n) of this clause is tailored as follows: (n) Title. Unless specified elsewhere in this contract, title to items furnished by this contract shall pass to the government upon acceptance, regardless of when or where the Government takes physical possession. Title of commercially-available-off-the-shelf (COTS) software is exempt from this paragraph. The terms and conditions of the software licensing agreement shall prevail in lieu thereof. 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Deviation). 52.219-8 -- Utilization of Small Business Concerns. 52.219-14 -- Limitations on Subcontracting. 52.222-3 -- Convict Labor. 52.222-21 -- Prohibition of Segregated Facilities. 52.222-26 -- Equal Opportunity. 52.222-35 -- Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans. 52.222-36 -- Affirmative Action for Workers with Disabilities. 52.222-37 -- Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans. 52.225-13 -- Restrictions on Certain Foreign Purchases. 52.232-33 -- Payment by Electronic Funds Transfer--Central Contractor Registration. 52.222-41 -- Service Contract Act of 1965. 52.222-42 -- Statement of Equivalent Rates for Federal Hires. 52.223-5 -- Pollution Prevention and Right-to-Know Information. 52.223-6 -- Drug Free Workplace. 52.237-2 -- Protection of Government Buildings, Equipment and Vegetation. 52.252-2 -- Clauses Incorporated by Reference (Feb 1998). The full text of this clause may be accessed electronically at: http://farsite.hill.af.mil. 252.212-7000 -- Offeror Representations and Certifications - Commercial Items -- (a) Definitions. As used in this clause - (1) Foreign person means any person other than a United States person as defined in Section 16(2) of the Export Administration Act of 1979 (50 U.S.C. App. Sec. 2415). (2) United States means the 50 States, the District of Columbia, outlying areas, and the outer Continental Shelf as defined in 43 U.S.C. 1331. (3) United States person is defined in Section 16(2) of the Export Administration Act of 1979 and means any United States resident or national (other than an individual resident outside the United States and employed by other than a United States person), any domestic concern (including any permanent domestic establishment of any foreign concern), and any foreign subsidiary or affiliate (including any permanent foreign establishment) of any domestic concern which is controlled in fact by such domestic concern, as determined under regulations of the President. (b) Certification. By submitting this offer, the Offeror, if a foreign person, company or entity, certifies that it - (1) Does not comply with the Secondary Arab Boycott of Israel; and (2) Is not taking or knowingly agreeing to take any action, with respect to the Secondary Boycott of Israel by Arab countries, which 50 U.S.C. App. Sec. 2407(a) prohibits a United States person from taking. (c) Representation of Extent of Transportation by Sea. (This representation does not apply to solicitations for the direct purchase of ocean transportation services). (1) The Offeror shall indicate by checking the appropriate blank in paragraph (c)(2) of this provision whether transportation of supplies by sea is anticipated under the resultant contract. The term "supplies" is defined in the Transportation of Supplies by Sea clause of this solicitation. (2) Representation. The Offeror represents that it - ___Does anticipate that supplies will be transported by sea in the performance of any contract or subcontract resulting from this solicitation. ___Does not anticipate that supplies will be transported by sea in the performance of any contract or subcontract resulting from this solicitation. (3) Any contract resulting from this solicitation will include the Transportation of Supplies by Sea Clause. If the Offeror represents that it will not use ocean transportation, the resulting contract will also include the Defense Federal Acquisition Regulation Supplement clause at 252.247-7024, Notification of Transportation of Supplies by Sea. 252.212-7001 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, with these additional clauses marked: 52.203-3 -- Gratuities. 252.225-7001 -- Buy American Act and Balance of Payments Program. 252.232-7003 -- Electronic Submission of Payment Requests. END OF CLAUSES MARKED FOR 252.212-7001 252.243-7001 -- Pricing on Contract Modifications. 5352.201-9101 -- Ombudsman -- (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the AETC ombudsmen, Chief, Business Operations Branch, HQ AETC/A7KB, 2035 First Street West, Randolph AFB TX 78150-4304, 210-652-5815; facsimile 210-652-8348. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. Interested parties capable of providing the above must submit a written quote to include discount terms, tax identification number, cage code, and DUNS. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the DoD Central Contractor Registration (CCR) database, no exceptions. To register, please visit http://www.ccr.gov or by calling 1-888-227-2423. Responses to this notice shall be provided in writing via e-mail to: Chris Torres, at chris.torres@randolph.af.mil and copied to MSgt Anthony Smith at anthony.smith2@randolph.af.mil. All response shall be received NLT 9:00 AM CST on 31 Mar 08. Email is the preferred method. Point of Contact: Chris Torres, Contract Specialist, Phone 210-652-5117, Fax 210-652-2759; MSgt Anthony Smith, Contracting Officer, Phone 210-652-2184, Fax 210-652-2759. SCHEDULE OF SUPPLIES Provide Hotel Space, Meeting Space, Parking, A/V Services, IT Capabilities and Networking Services. Performance Period: 13 - 20 Apr 08 Item Description Quantity Total Price 0001 Event Room - 2 Days With seating for up to 700 attendees 2 Days $ __________ 0002 Event Room - 4 Days With seating for up to 700 attendees 4 Days $ __________ 0003 Event Room - 4 Days With seating for up to 700 attendees 4 Days $ __________ 0004 Event Room - 4 Days With seating for up to 700 attendees 4 Days $ __________ 0005 Event Room - 2 Days With seating for up to 700 attendees 2 Days $ __________ 0006 Event Room - 2 Days With seating for up to 700 attendees 2 Days $ __________ 0007 Event Room - 2 Days With seating for up to 700 attendees 2 Days $ __________ 0007A Miscellaneous services (0001 - 0007) NTE $ 8,500.00 0008 Hotel parking for 40 vehicles 1 Lot $ __________ 0008A AV presentation breakdown: Large Fastfold Projection Package (2), Simple Stage Wash Lighting Package (2), 24?X10? Panel of Pipe and Drape with Hardware (2), DVD Playback Package w/50? LCD Monitor (5), To include all Set-up for up to 3 days. 1 Lot $ __________ 0008AA Miscellaneous equipment NTE $ 2,500.00 0008B IT services breakdown: Estimated 75 Computer Systems to include all peripherals (i.e. printers, telephones and dedicated telephone lines) for 3 days. 1 Lot $ __________ 0008BB Miscellaneous equipment NTE $ 2,500.00 0009 Networking services: To include connection to the internet, management of all Data circuits; providing on-site technical assistance, as Needed and in reasonable discretion of the parties and provide 24-hour support and monitoring of all network and access points from its network operations center. 1 Lot $ __________ 0009A Miscellaneous services NTE $ 3,000.00 Total Price $ __________