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X -- Legal Assistance Symposium

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Reference-Number-F2XT108071A001Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The 42d Contracting Squadron at Maxwell Air Force Base plans to award a sole source contract to the Renaissance Montgomery Hotel in Montgomery, Alabama, to host the Air Force Judge Advocate General School Legal Assistance Symposium from April 20 to 25, 2008. The contract includes rooming accommodations for 160 guests over five nights, with support for food and beverage services providing refreshments during designated breaks throughout the event. The facility must also provide a general session room with a capacity of 160, four breakout rooms each accommodating 50 attendees, and audio-visual and IT equipment rental along with technical support for the entire duration of the symposium. Installation of equipment must be completed by 5:00 pm on April 20, and the contractor is responsible for delivery, setup, operation, troubleshooting, and removal of all AV and IT systems, including recording all presentation sessions and providing two skilled operators for the main session room. This procurement is an all-inclusive, firm-fixed-price contract awarded under sole source authority, with no possibility of schedule changes, emphasizing strict adherence to the specified dates and requirements. Businesses capable of providing the full range of services were invited to submit proposals by 3:00 pm Central Time on March 24, 2008; absence of other responses will result in awarding the contract to Renaissance Montgomery Hotel. The points of contact for the contract solicitation are MSgt Kimberly Knott and MSgt Chad Hankins, both from the 42d Contracting Squadron at Maxwell AFB. The NAICS code for this procurement is 721110, corresponding to lodging services, and the contract reflects comprehensive event support aimed at ensuring seamless execution of the Legal Assistance Symposium.

General Info

Sole source contract awarded to Renaissance Montgomery Hotel for Air Force symposium event accommodations.

Agency

Department Of Defense → FA3300 42 Cons Cc

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

AL

Set-Aside

NONE

Documents

0

No documents available

Documents will appear here when they are available.

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Organization & Contact Information

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AgencyDepartment Of Defense → FA3300 42 Cons Cc
Contacts2 people available
OfficeMAXWELL AFB, AL, 36112-6334, USA
Organization / AgencyDepartment Of Defense → FA3300 42 Cons Cc
Office AddressMAXWELL AFB, AL, 36112-6334, USA
Contacts
Kimberly A Knott
contact@example.gov
+1 (555) 000-0000
Chad M HankinsContract Specialist
contact@example.gov
+1 (555) 000-0000

Full Description

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The 42d Contracting Squadron at Maxwell AFB, AL intends to award a sole source contract to the Renaissance Montgomery Hotel, 201 Tallapoosa Street, Montgomery, Alabama, 36104 for the Air Force Judge Advocate General School (AFJAGS) Legal Assistance Symposium from 20 to 25 April 2008. The requirements include the availability of 160 guest rooms for five consecutive nights, support to include food and beverage refreshments for two breaks per day for four days from 21 to 24 April and one morning break on 25 April. Rental of one general session room (160 person capacity) and four break out rooms (50 person capacity) for 20 to 25 April 7:30 am to 4:30pm each day. Audio-visual and IT equipment rental and technical support for six days, from 20 April through 25 April. The contractor is responsible for delivery, installation and de-installation and will provide all tools, equipment and personnel for this. Installation shall be complete no later than 5:00 pm on Sunday 20 April. The contractor will provide technicians with a high degree of expertise with the ability to install, de-install, configure, test, and troubleshoot AV and IT equipment. Two operators/technicians will be required for the general session room, one for the recorder and one for the audio/light and computer generated presentations. The contractor shall be required to record ALL presentation sessions. These dates are FIRM dates and cannot be changed. This is an all or nothing requirement. The facility must provide all capabilities required to submit a proposal. This is a sole source procurement under the authority of FAR 6.302-1. This will be a firm-fixed price contract, and will be awarded in its entirety. If there are any other businesses that can provide the specified service they must respond to this notice before 1500hrs (Central Time) on 24 March 2008. If no responses are received by the above date, a sole source contract with Renaissance Montgomery Hotel will be pursued. The POC for this notice is MSgt Kimberly Knott, at 42d Contracting Squadron, 50 LeMay Plaza South, Bldg 804, Maxwell AFB, AL 36112-6334; phone 334-953-6242; fax 334-953-3527; email kimberly.knott@maxwell.af.mil. Alternate POC is MSgt Chad Hankins at 334-953-3522, email is chad.hankins@maxwell.af.mil.

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