Yavapai County Sheriff's Office Inmate Food Service

The Yavapai County Sheriff's Office is soliciting a Food Service Management Company (FSMC) to provide comprehensive food service operations for inmates and staff at the Camp Verde and Prescott facilities, including a collocated mental health facility in Prescott. The awarded contractor will be responsible for all aspects of the operation, including menu development, supply ordering, inventory management, meal preparation, and kitchen equipment maintenance. Inmate meals must be provided three times daily, seven days a week, meeting a minimum standard of 2,500 calories per day and adhering to USDA and HHS dietary guidelines, as well as specific medical and religious requirements. Staff meals are provided as a county-funded benefit and must be integrated into the overall pricing structure. The contract is scheduled to begin on January 1, 2027, for an initial one-year term with the option for up to four additional one-year extensions. Pricing is based on a per-meal rate for inmates, which remains firm for the first year and is subject to annual adjustments based on the Consumer Price Index for the Greater Phoenix area and the Annual Living Wage increase. The FSMC must maintain significant insurance coverages, including commercial general liability and professional liability, and all employees must undergo rigorous security screenings, including background checks, drug testing, and fingerprinting. Performance is monitored through weekly safety and sanitation reports and semi-annual equipment condition reports, with liquidated damages of 4,500 dollars per day for delivery failures. Award decisions are based on a weighted evaluation of proposal quality, menu appeal, experience, and cost.