This Combined Synopsis/Solicitation opportunity from Department Of Defense was posted on October 27, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Yellow Ribbon Event for KFOR 6 DEC 2025

Closed

W911YN26QA001Federal

Submission Closed11/03/2025, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 721110

New

Federal

Four-Star Hotel Venue and LodgingThis subcontract involves the provision of a four-star or higher hotel venue and lodging in Nusa Dua, Bali, to support prime contractors working on US Embassy Jakarta projects. The selected Indonesia-based hotel company must provide thirteen guest rooms for five nights and a meeting room of at least 15m x 20m configured with round tables. The facility is required to be fully operational, featuring climate control, lighting, and daily cleaning services. To qualify, the provider must demonstrate a detailed security and fire escape posture. The contract is managed under the Department of State for the US Embassy Jakarta, with performance taking place in Denpasar, Bali. Interested parties must submit their responses by November 2, 2027.

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Single Source – Hilton University of Florida Conference Center – 2027 BSIS Professional Learning Events

Solicitation # SGS #054-331-2631

The Putnam County School District is initiating a non-competitive Single Source Procurement under solicitation number SGS #054-331-2631 to secure conference facility services for the 2027 BSIS Professional Learning Events. In coordination with the North East Florida Educational Consortium and the Florida Department of Education, the district intends to utilize the Hilton University of Florida Conference Center in Gainesville for two specific events scheduled for February 22–25, 2027, and March 22–25, 2027. The scope of work includes providing overnight accommodations, a general session space, and 10 to 15 breakout rooms to accommodate approximately 80 to 150 participants. This procurement is conducted in accordance with District Policy 450.03 and State of Florida Statute 287.057 (3) (c), as the selected source is deemed most advantageous for the district. While this is not a formal solicitation, the district is requesting capability statements from interested parties to determine if a competitive procurement would be in the best interest of the authority. All responses, including statements of capability and manufacturer authorizations for resellers, must be submitted electronically via the e-Procurement Platform by 12:00 am on Monday, November 9, 2026. The final contract value will be determined based on the hotel's proposal and total event costs.

POSTED

DEADLINE

M0068127Q0003 MCMWTC Ski Passes

Solicitation # M0068127Q0003

Solicitation M0068127Q0003 is a firm fixed price request for quotes issued by the Marine Corps Base Camp Pendleton to provide off-site ski passes, lodging, and transportation support for the Marine Corps Mountain Warfare Training Center during the 2026-2027 ski season. This total small business set-aside, which also includes designations for women-owned and economically disadvantaged women-owned small businesses, requires services to be located within 100 miles of Bridgeport, California. The scope of work includes the provision of 80 transferable season ski passes with no blackout dates valid from November 15, 2026, through April 30, 2027, approximately 518 room-nights of winter lodging, and necessary conference or classroom space. Additionally, the contractor must provide timely downhill transportation capable of moving the full group within a 25-minute window. The contract is structured with a base year from November 15, 2026, to November 14, 2027, and two subsequent one-year option periods. Award will be based on the best overall value, evaluating price, technical capability, and past performance, with technical capability weighted as significantly more important than past performance. Technical evaluations will focus on lodging and facility capacity, ski area access, and transportation capabilities. Performance is measured against strict quality levels, requiring 100 percent availability for lodging and classroom space at check-in and during instructional periods. Invoicing and payments will be processed electronically through the Wide Area WorkFlow system.

POSTED

DEADLINE

NEMT Beneficiary Support Services (Lodging/Meals)This subcontract for NEMT Beneficiary Support Services focuses on the provision of lodging and meal services for beneficiaries of the Michigan Department of Health and Human Services. The selected provider will supply approved lodging and meal vouchers for individuals requiring long-distance travel or overnight stays, ensuring that all facilities strictly adhere to the medical and functional requirements outlined in the Medicaid Provider Manual. The opportunity is categorized under NAICS code 721110 and is associated with the state of Michigan. Interested parties must submit their responses by the deadline of November 6, 2026, to support prime contractors in delivering essential support services to the beneficiary population.

POSTED

DEADLINE

Operation and Preservation of the Gideon Putnam Hotel

Solicitation # 2140002

The New York State Office of Parks Recreation and Historic Preservation is soliciting proposals for the improvement, maintenance, preservation, management, and operation of the historic Gideon Putnam Hotel in Saratoga Spa State Park. The selected lessee will be responsible for all operational costs and must provide sustainable lodging and dining services, with operations commencing for the 2028 high season. The contract is structured as a lease with a base term of ten years and a maximum possible term of forty years. Key requirements include the employment of a qualified manager with at least three years of experience, the provision of free guest wi-fi, and adherence to sustainability and decarbonization standards under NYS Executive Order No. 22. The award will be granted to the highest scoring responsible respondent based on a combination of technical criteria, weighted at 75 percent, and financial return to the State, weighted at 25 percent. Financial scoring is determined by projected rent and committed capital investment. The lessee must also provide a 15,000 dollar bid security deposit and maintain financial payment and capital bonds. Significant facility upgrades are anticipated, including electrical, mechanical, plumbing, and structural improvements. Compliance with the Americans with Disabilities Act, New York State labor laws regarding prevailing wages for capital projects, and strict non-discrimination and workplace violence prevention policies is mandatory.

NYS Office of Parks Recreation & Historic Preservation

POSTED

DEADLINE

161235 2027 Local Programs Workshop

Solicitation # 161235

The Virginia Department of Transportation is soliciting bids for a comprehensive conference facilities package to host the 2027 Local Programs Workshop. The selected contractor will provide event services for approximately 750 participants, including local government leaders, consultant engineers, contractors, and VDOT staff. Required services include overnight lodging, meals, parking, and a dedicated conference manager to coordinate logistics. The event will span two and a half days and must be hosted in Fredericksburg, Stafford, Richmond, Norfolk, or Virginia Beach, with specific date windows available in September and October 2027. Facilities must include a plenary room with a minimum capacity of 750, a hospitality room for up to 150 people, space for 30 to 35 vendor booths, and full audio-visual support. The contract will be awarded to the lowest responsive and responsible bidder based on a grand total price. Bidders must submit their proposals electronically via eVA by 10:00 AM EST on October 20, 2026. Required documentation includes a VA State Corporation Commission Form, a Small Business Subcontracting Plan (unless the bidder is DSBSD-certified), and hotel availability information. Award priority is given to DSBSD-certified micro or small businesses. Following the bid period, VDOT will conduct mandatory site visits and food sampling to verify that the proposed facilities meet all specifications, including ADA compliance and safety codes. Payment will be processed within 30 days of a valid invoice in accordance with the Virginia Prompt Payment Act.

Virginia Department of Transportation

POSTED

DEADLINE

Hotel Room Block ProvisionThis subcontract agreement involves the provision of a confirmed block of sleeping rooms for prime contractors attending the Cow County Judge Institute, managed by the Judicial Council of California. The selected provider is responsible for managing all reservations and ensuring guest room availability for the duration of the program. Compliance with the Unruh Civil Rights Act is mandatory, and the provider must hold the appropriate hotel industry licensing to perform the services. The opportunity is categorized under NAICS code 721110 and was posted on October 15, 2026, with a response deadline of October 30, 2026. Interested parties can find further details and submission guidelines through the official Judicial Council of California portal.

Judicial Council of California

POSTED

DEADLINE

Cow County Judge Institute (Room Block)

Solicitation # CRS-EG-501

The Judicial Council of California is soliciting proposals for a sleeping room block to support the Cow County Judge Institute in the Sacramento Natomas area. The preferred dates for the event are June 8 through 11, 2027, with an alternative option of June 6 through 9, 2027. Interested hotels must submit their technical and cost proposals via email to ConferenceRFPs@jud.ca.gov by 11:59 PM Pacific Time on October 30, 2026. Submissions must include the Bidder’s Acceptance of Terms and Conditions, Darfur Contracting Act Certification, General Certifications Form, and the Technical and Cost Proposal form. All quoted rates must be net and non-commissionable, as the Judicial Council does not use third-party representations. The contract will be awarded to the highest-scored proposal based on a 100-point scale, with ties resolved by a coin toss. Key requirements include providing complimentary parking, maintaining meeting room temperatures between 68 and 74 degrees Fahrenheit, and adhering to strict non-discrimination and safety standards. Payment for the master account will be processed via a U.S. Bank National Association Travel Payment Services Card (TPSC) following the approval of a final invoice. Selected contractors must be in good standing within the State of California and certify compliance with various legal codes, including the Darfur Contracting Act and the Americans with Disabilities Act. Additional provisions include a room credit of one double occupancy room for every 50 paid room nights and the potential for five-day stay extensions in the event of a disease quarantine.

Judicial Council of California

POSTED

DEADLINE

Hotel Accommodations and Guest Room BlockThis subcontract for Hotel Accommodations and Guest Room Block supports the Virginia Department of Environmental Quality by providing guaranteed lodging for prime contractors during conference projects. The agreement ensures the availability of 55 sleeping rooms for two nights preceding the event, with all pricing strictly adhering to applicable federal and state lodging rates. The services will be performed at a Virginia Beach location under NAICS code 721110. Interested parties must submit their responses by the deadline of November 12, 2026, to secure the delivery of confirmed room blocks and overnight accommodations for conference attendees.

Department of Environmental Quality

POSTED

DEADLINE

URFP #27-03-CH Conference Facilities, Catering and Audio-Visual Services for Clean Water Finance-EPA All-States Meeting

Solicitation # 27-03-CH

The Virginia Department of Environmental Quality is soliciting proposals under URFP 27-03-CH for comprehensive conference facilities, catering, and audio-visual services to support a three-day Clean Water Finance-EPA All-States Meeting in Virginia Beach. The scope of work requires a co-located hotel and conference facility capable of accommodating up to 60 attendees, including a guaranteed block of 55 sleeping rooms for two nights at federal or state rates. Key requirements include meeting rooms configured in U-shaped or crescent styles, full catering services including breakfast, lunch, and snacks, and the provision of AV equipment such as wireless microphones, projectors, and screens. The contractor must ensure all facilities meet federal, state, and local safety codes and that rooms are fully prepared by 7:00 AM on event days. This opportunity is a set-aside for DSBSD-certified small and micro-businesses, including women-owned, minority-owned, and service-disabled veteran-owned firms. Proposals must be submitted electronically via eVA by November 12, 2026, and must include a price proposal on the provided Excel template, a small business subcontracting plan, and detailed property descriptions. Award selection will be based on the best proposal among qualified DSBSD-certified offerors, with price as a considered but not sole determining factor. The contract includes strict requirements for PII confidentiality, non-discrimination compliance, and specific invoicing procedures, with payments issued within 30 days of an acceptable invoice submitted after the conference completion.

Department of Environmental Quality

POSTED

DEADLINE

Yellow Ribbon Requirement

Solicitation # W912TF27QA001

Solicitation W912TF27QA001 is a request for quotes for a Firm-Fixed Price contract to provide turnkey conference and childcare services for the NH Army National Guard on November 8, 2026. The requirement is a 100 percent small business set-aside under NAICS code 721110. The contractor must provide a venue within a 40 mile radius of Concord, New Hampshire, featuring a general session room for 140 people, two breakout rooms, a counseling room, and two childcare rooms. Essential facility requirements include integrated AV, high speed Wi-Fi for 150 devices, and 100 parking spaces. The scope of work is divided into three CLINs: facility operations, catering services for 120 adults and 20 children with strict allergen labeling and temperature controls, and licensed childcare services. Childcare providers must be background vetted with FBI fingerprinting, hold active pediatric First Aid and CPR certifications, and maintain at least 500,000 dollars in liability insurance. Award will be based on the most advantageous offer, evaluating technical submissions as either acceptable or unacceptable based on operational compliance, facility suitability, and licensing attestations. Payments will be processed electronically via the Wide Area WorkFlow system.

W7NN Uspfo Activity Nh Arng

POSTED

DEADLINE

Event Venue and Catering ServicesThis subcontract for Event Venue and Catering Services, managed by the Florida Procurement and Distribution Services agency, involves providing comprehensive event space and food services for the NIGP Central Florida Chapter. The scope of work includes the provision of a ballroom and meeting facilities for a one-day trade show, along with catering services consisting of lunch for all attendees and a selection of coffee, water, and light snacks specifically for sponsors. To ensure compliance and quality, the selected provider must possess all necessary hotel conference facility and food service health and safety permits. The contract focuses on the delivery of reserved event spaces and professionally prepared meals, with a response deadline set for November 4, 2026.

Procurement & Distribution Services

POSTED

6 days ago

DEADLINE

in 15 days

AI Contract Overview

The contract pertains to the organization and execution of a Yellow Ribbon Pre-Deployment Event for the KFOR Deployment Group scheduled for December 6, 2025, in Pinellas Park, Florida, with an expected attendance of 320 guests. The contractor is responsible for securing all event logistics including event space, catering, audio/visual services, lodging, and oversight, ensuring compliance with the detailed Performance Work Statement (PWS). The event requires a catered breakfast, multiple conference rooms, vendor areas, parking for approximately 300 vehicles, and lodging accommodations within 10 miles of the venue, all to be ADA compliant and non-smoking. The contractor must provide a non-venue representative to oversee compliance, and all services are to be delivered at a firm fixed price, with the contractor bearing responsibility for securing and coordinating these services under oversight from the designated Yellow Ribbon Point of Contact. The solicitation, issued by the Department of the Army’s USPFO in St. Augustine, FL, is a small business set-aside under FAR 19.5, with a response deadline of October 27, 2025, extended to October 31, 2025. The procurement emphasizes compliance with numerous FAR and DFARS clauses, including those related to security, small business utilization, and prohibitions on certain vendors and technologies. The evaluation will be based solely on price, with the lowest-priced, technically acceptable offer receiving award consideration. The contract incorporates multiple clauses addressing representations, certifications, security standards, and supply chain risk, and requires electronic submission of proposals via email. The primary supporting document is the Performance Work Statement, which details all technical and performance requirements, with no additional attachments specified. Payment will be processed through the Wide Area WorkFlow system, and acceptance will be at the destination, with inspection and acceptance based on compliance with the PWS and verified through electronic invoicing.

General Info

Agency

Department Of Defense → W7M2 Uspfo Activity Fl Arng

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

Pinellas Park, FL, 33780, USA

Set-Aside

SBA

Documents

Combined Synopsis Solicitation for Yellow Ribbon Event KFOR 6 DEC 2025 RFQ W911YN26QA001

34 pages · combined-synopsis-solicitation

High

PWS for KFOR Group Yellow Ribbon Pre-Deployment Event 6DEC25

5 pages · sow

High

W911YN26QA001 Q&A as of 27 Oct 2025

2 pages · q-and-a

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedOct 20

Combined Synopsis

Notice updatedOct 27

Response deadline changed from Oct 27, 2025 to Nov 3, 2025. The notice description changed.

Response DeadlineNov 3

Deadline has passed

Submission Closed

11/03/2025, 09:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → W7M2 Uspfo Activity Fl Arng

Contacts2 people available

OfficeST AUGUSTINE, FL, 32085-1008, USA

Organization / AgencyDepartment Of Defense → W7M2 Uspfo Activity Fl Arng

Office AddressST AUGUSTINE, FL, 32085-1008, USA

Contacts

Thomas Fazio

Darrin Weaver

Full Description

Amendment 0001: The purpose of this amendment is to extend the response date from 27 Oct 2025 to 3 Nov 2025, and to incorporate Questions and Answers as of 27 Oct 2025.

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