Z1MG--Annual REC Solar Panel Maintenance

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1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.2 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued.
1.a. Project Title: Annual REC Solar Panel Maintenance 1.b. Description: VA Greater Los Angeles Healthcare System located at 11301 Wilshire Blvd; Los Angeles CA 90073 is seeking a contractor to provide preventive maintenance services on VA owned REC solar panels and solar inverters at the VA West Los Angeles Campus, 11301 Wilshire Blvd., Los Angeles, CA 90073.
1.c. Project Location: VA Greater Los Angeles Healthcare System, 11301 Wilshire Blvd, Los Angeles, CA 90073 1.d. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26227Q0119. 1.e. Set Aside: This solicitation is issued as an SDVOSB set aside. 1.f. Applicable NAICS code: 238210 Electrical Contractors and Other Wiring Installation Contractors. 1.g. Small Business Size Standard: $19 million 1.h. Type of Contract: Firm Fixed Price 1.i. Period of Performance: Base year plus 4 option years 1.j. Wage Determination applicable to this project: SCA WD 2015-5613 revision 34 1.k. Questions regarding the solicitation should be submitted via email no later than 2pm PST Monday, November 30th, 2026, to contact@example.gov 1.l. Job walk will be conducted at 11am on Monday, November 23rd, 2026.  Participants will meet with Ross Manoukian and Moses Dominguez in Bldg. 63 at the VA Greater Los Angeles Medical Center, 11301 Wilshire Blvd, Los Angeles, CA 90073. A location map is attached to this solicitation. Please reach out to Moses Dominguez at +1 (555) 000-0000 if you need to locate the meeting point. Please email contact@example.gov to indicate intent to participate 1.m. Company info and quote should be in the attached Enclosure 1 form. All other forms of offer will not be accepted. Your enclosure form and capabilities statement/experience should be sent in one email with 2 separate email attachments, or it will not be accepted
2. Statement of Work
BACKGROUND. The purpose of this contract is to have a contractor provide training, maintenance, repair, inspection and cleaning of the VA WLA Solar PV inverters and arrays. Contractor shall provide all maintenance and services. The Contractor shall furnish all parts, labor, equipment, qualified personnel, qualified supervision, and transportation necessary.
SCOPE. Contractor shall provide services as follows:
Preventative Maintenance Service Description Service
Frequency General Inspections: Visual inspection for signs of damage, overall wear and tear, module breakage, loose conduit, broken straps, etc. Sample check torque marks and tighten loose connections
2x/yr Electrical Inspections and Maintenance: Perform Check integrity of weather resistance (seals, hubs and weather stripping) Check electrical equipment housing for signs of corrosion Perform Infrared scans, as needed In Contract Year 1 only, four single-technician, one-day dispatches for labor only corrective maintenance as needed


1x/yr Inverter Inspections and Maintenance:
Check integrity of weather resistance (seals, hubs and weather stripping) Check inverter housing for signs of corrosion Clean inverter air vents and heat sink clean filters Replace inverter filters in AE Solaron model 250, 333, 500 and Satcon model 75, 250 central inverters Perform Infrared scans, as needed


1x/yr Array Washing: Includes normally expected soiling conditions. Heavy cleaning, such as excessive soiling, debris removal, bird droppings and soot, not to exceed 10% of total array 2x/yr & Additional Upon request Carport Solar Panel Washing and Cleaning: Carport Solar Panel Washing & Cleaning to occur on a weekend. 2x/yr Vegetation Control: Remove or mow weeds and grasses located in accessible areas under the array. Turn off solar panels and ensure solar panels and inverters are not damaged. 1x/yr
Contractor shall provide a completed maintenance checklist within 3 weeks following each visit, which includes a list of issues discovered, resolution, and accompanying photos as appropriate.
Carport solar panel washing & cleaning needs to be performed on the weekends.
Solar Panel Locations: Solar Array Location Solar Monitoring Inverters
myPVData 333 KW Solaron Inverter Site 3- West of Building 304 Employee Parking Lot myPVData Two 333 KW Solaron Inverter Site 4- West of Building 402 Employee Parking Lot myPVData One 333 KW and one 250KW Solaron Inverters Site 5- Ground Mount North of Helipad myPVData 250 KW Solaron Inverter Building 500 Rooftop myPVData 250 KW Satcon Inverter Buildings 510 & 511 Rooftops myPVData 75 KW Satcon Inverter Building 213 Rooftop Draker (2) SMA SB 9000TL & (2) SMA SB 8000TL Building 218 Rooftop Draker (5) SMA SB 9000TL Building 222 Rooftop Draker (2) SMA SB 9000TL & (2) SMA SB 8000TL Building 401 Rooftop Draker (2) Refusol 016K & (2) Refusol 012K Building 304 Rooftop Draker (2) Refusol 020K & (2) Refusol 016K Building 508 Rooftop Draker (6) SMA SB7000TL Parking Lot 12 & 299 Draker (1) 250 KW Solaron Parking Lot 49 Draker (1) Refusol 024K, (4) Refusol 020K, & (2) Refusol 012K South of Heliport Ground Mount Draker 500 KW Solaron Inverter
The Government will provide the following: Site access and a safe working environment. Facility contacts to provide real time information about site conditions (power outage, active construction, etc.). Coordination and closing the parking area for the washing and maintenance activities during the weekends. Contractor can use VA West LA outdoor water source but may have to provide means to transport water as needed and required if water source is not close to solar arrays. Contractor to verify water sources. Field work will be performed during local business hours unless otherwise agreed by the solar contractor and the VA COR
The Contractor will not provide the following: Hardware or firmware upgrades or refurbishments Installation refurbishments to bring equipment in compliance with new code or revised manufacturer requirements. Cosmetic corrosion repair.
Rules of the Station: Contractor shall comply with all rules of the facility, including security badging, non-smoking and privacy, and reporting to the COR upon arrival at the facility. The Contractor shall present a neat, well-groomed, professional appearance at all times. The Contractor personnel shall not wear sandals, flip-flop style footwear, or open-toed shoes.
Safety: Contractor shall perform electrical safety measurements on all equipment in use under this contract. The standards to be used are those of the National Fire Protection Agency code 99. A copy of these codes shall be provided by the VA Engineering Department upon request. These standards shall be strictly enforced. Any equipment not meeting the minimum standards shall be considered inoperable until such time as its passes the minimum standards. All equipment shall be subject to inspection by VA Engineering personnel to verify compliance with these standards. All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VA property shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract. Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Contractor shall take such safety precautions as necessary to protect the lives and health of the occupants of the building. Fire and safety deficiencies, which exist and are part of the responsibility of the Contractor shall be immediately corrected. If the Contractor fails or refuses to correct deficiencies promptly, the CO may issue an order stopping all, or any part, of the work. Contractor shall comply with all applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract. The Contractor personnel shall follow applicable facility policies concerning fire/disaster programs. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137 Contractor should provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employee s fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.
PERFORMANCE MONITORING. VA COR will be delegated to each facility to assist the Contracting Officer in the administration and monitoring of the resulting contract. A Delegation of Authority letter issued to the COR, a copy of which will be sent to the Contractor, states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting order. The Contracting Office Representative (COR) will monitor contractor performance. The COR will certify the work was done in accordance with the SOW. COR will inspect the system once the service has been completed and the system is returned to normal operation. The Contractor shall comply with all applicable regulations and guidelines of the Joint Commission (JC), Occupational Safety and Health Administration (OSHA), California Public Utility Commission and/or any other pertinent federal, state, and local policies relating to the herein mentioned work. All tasks accomplished by the Contractor personnel shall be performed to preclude damage or defacement to patient or Government-owned property, equipment, and facilities. The Contractor shall report any damage caused by the Contractor personnel to the COR. The Contractor shall replace items or repair property, equipment, or facilities to previous condition, if the Contractor is determined to be at fault for the damage. Only those services specified herein are authorized under this contract. Before performing any service or repairs of a non-contract nature, the COR or Contracting Officer must be advised of the reasons for this additional work. If appropriate, the Contracting Officer or his/her designee may authorize the additional emergency and unforeseen repairs under a separate purchase authorization or this contract. The Vendor is cautioned that only the Contracting Officer may authorize additional services or repairs and that reimbursement will not be made unless this prior authorization is obtained. PERIOD OF PERFORMANCE. The period of performance is Base Year plus up to four (4) option years This project shall be completed Monday Through Friday, 7:00 AM to 5:00 PM, except on Federal holidays or any other holiday declared by the President of the United States as a national holiday. SERVICES OUTSIDE OF NORMAL SERVICES: Hours of Operation as agreed to in writing between the Contractor and Contracting, for solar cleaning of carports to be performed preferably during weekends. Solar carports will be washed and cleaned during the weekends The Vendor is not required to provide service on the following National holidays, nor shall the Vendor be paid for these holidays. The following national holidays observed by the Federal Government
New Year s Day January 01 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

CONTRACTOR EMPLOYEES
The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC).
Badge. Contractor shall obtain a Contractor I.D Badge from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented.
PARKING: It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations.
Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices, and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas.
INSURANCE COVERAGE
a. The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with Federal and State of California laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.
b. The Government shall be held liable for any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.
c. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer.
d. The Contractor shall furnish to the Contracting Officer within fifteen (15) days of award an Official Certification from the insurance company indicating that the coverage has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) day notice to the Contracting Officer. New certifications shall be furnished at least thirty (30) days prior to the expiration date of the current insurance policy. The phrase will endeavor is not acceptable terms to the Government and such coverage carrying that phrase will be rejected and services may not be rendered until proper certificate is issued.
e. SUPPLEMENTAL INSURANCE REQUIREMENTS In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract: (a) Workers' compensation and employer s liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (b) General Liability: $500,000.00 per occurrence. (c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage. (d) The successful bidder must present to the Contracting Officer, prior to the award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.
E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
GENERAL INSTRUCTIONS TO OFFERORS:
Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 1 via email no later than 10am PST Monday, December 7th, 2026, to contact@example.gov. Ensure the following are completed and/or included in the quote packet:
Vendor Information with UEI number (Company info and quote should be on Enclosure 1 form pg. 1) Acknowledgement of amendments (Enclosure 1 form pg. 1) Concurrence/non-concurrence with solicitation terms, conditions, and provisions (Enclosure 1 form pg. 1) Schedule of services (Enclosure 1 form pg. 2) FAR 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services (Enclosure 1 form pg. 4) VAAR 852.219-75, VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (Enclosure 1 form pg. 2) Company info and quote should be on the attached Enclosure 1 form. All other forms of offer will not be accepted. Your enclosure form, capabilities statement/experience and any certifications/Training should be sent in one email on separate email attachments, or it will not be accepted.
SPECIAL STANDARDS OF RESPONSIBILITY To assist the contracting officer in determining if the special standards of responsibility applicable to this procurement are met, offerors are asked to provide the following information with their [offers].  Failure to include this information could result in a contracting officer s determination that an otherwise successful offeror is not eligible for the contract award.
SP1: Special Licensure.  Offeror or proposed subcontractor shall submit evidence that they are an authorized service provider for REC Solar Commercial Corporation.
SP2: Specialized Training. Offerors or proposed subcontractor shall submit evidence that they possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card issued by the State of California. The Lead Solar PV Technician submit evidence that they possess a 10-hour Occupational Safety and Health Administration (OSHA) safety card issued by the State of California. Evidence of passing the NABCEP Entry Level Exam is preferred, not required. North American Board of Certified Energy Practitioners (NACEP) Certified PV Installation Professional is preferred (not required).   SP3: Specialized Experience. Contractor must have at least 7 years experience troubleshooting, repairing, obtaining necessary parts to repair Satcon 75KW, 250KW, AE Advanced Energy Solaron 250 KW, 333 KW, 500 KW, SMA and Refusol type of solar inverters. The Lead Solar PV Technician shall have at least 2 years of electrician experience; 7 years of Solar PV experience. Project Manager/Field Supervisor shall have at least 7 years of Solar PV experience with similar size solar projects over 3 MW of solar system. Offeror shall provide references for which the contractor has performed services as described in the scope.  The narrative must include contract numbers or reference point of contact to include  telephone numbers and e-mail addresses. References will be contacted to verify technical capability to fulfil the requirements listed in the Scope of work. If Offeror intends to satisfy this requirement through use of a proposed subcontractor(s), Offeror must provide this information for each proposed subcontractor.
(End of provision) 
ADDENDUM to 52.212-2 Evaluation Commercial Products and Commercial Services (NOV 2021) 
(a) Basis of Award.  This procurement is being conducted pursuant to FAR Part [13] procedures.  The Government intends to award a contract resulting from this solicitation to the responsible offeror whose [offer], conforming to the solicitation, [offers] the lowest price, whose [offered] price does not exceed the amount of funding available for the procurement, and whose [offered] price is found to be reasonable.  Price alone is the sole evaluation factor.  In addition to the general standards of responsibility found at FAR § 9.104-1, in accordance with FAR § 9.104-2, the special standards of responsibility described below apply to this procurement.  Offerors who fail to meet any special standard of responsibility will not be eligible to receive a contract award.    (b) Evaluation Process. Quotes will be evaluated in the following manner. The lowest-priced quote will be identified. The lowest-priced quote will be evaluated to determine if the quoted price exceeds the amount of funding available for the procurement. If the quoted price does not exceed the amount of funding available for the procurement, the quoted price will be evaluated to determine if it is reasonable. If the quoted price is found to be reasonable, the offeror who submitted this quote will be identified as the successful offeror. The contracting officer will then determine if the successful offeror is responsible using the general standards of responsibility and the special standards of responsibility applicable to this procurement. If a contract award cannot be made to the successful offeror, the contracting officer will evaluate the next lowest-priced quote following the procedures described above. This process will continue until a contract award can be made, or the contracting officer determines that no contract award can be made. The contracting officer may find all quotes not acceptable and cancel the solicitation if the lowest-priced quote exceeds the amount of funding available for the procurement. The contracting officer may likewise find a quote under evaluation, as well as all remaining quotes, not acceptable and cancel the solicitation if the quote currently under evaluation exceeds the amount of funding available for the procurement. The Government intends to evaluate quotes and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions at any time if determined by the contracting officer to be in the Government s interest.     (c) Options.  The Government will evaluate [offers / quotes] for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an [offer] is unacceptable if the option prices are significantly unbalanced or if the [offered] price for the basic requirement or any option exceeds the amount of funding available for any of those requirements.  Evaluation of options should not oblige the Government to exercise the option(s).   
(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before the award.    (End of provision) 
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04, dated 6/11/2025. Full versions of the following provisions and clauses for this solicitation can be found in enclosure 2. 3.a. FAR 52.212-1, Instructions to Offerors Commercial Items 3.b. FAR 52.212-2, Evaluation -- Commercial Items 3.c. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items 3.d. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items 3.e. VAAR 852.219-73, VA Notice of Total Set-Aside for Verified Service-Disabled Veteran-Owned Small Businesses 3.f. VAAR 852.219-75, VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction. 3.g. FAR 52.233-2, Service of Protest 3.h. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution 3.i. VAAR 852.233-71, Alternative Protest Procedure 3.j VAAR 852.222-71 Compliance with Executive Order 13899