Z1PZ--Lawn Care Maintenance Service

DISCLAIMER: This Sources Sought is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this Sources Sought. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the Sources Sought will not be returned. At this time, questions concerning the composition and requirements for a future Request for Quote will not be entertained. SUBJECT: The Department of Veterans Affairs is conducting market research in order to provide lawn care services at the Clarksburg VA Medical Center. The Government anticipates awarding a Firm Fixed Price Base + 4 12-month option period contract that will provide the support services listed within the below Draft Statement of Work. OBJECTIVE: See attachment. RESPONSE INSTRUCTIONS: Name and Address of Company Any small business designation as certified by the Small Business Administration A through description of experience in managing support requirements of this nature. A capability statement sent to contact@example.gov CONTACT INFORMATION: Any questions related to this Sources Sought shall be directed to Mark Smith at contact@example.gov. All information regarding Capabilities Statements or any other proprietary information relative to this Sources Sought shall be submitted via email to contact@example.gov no later than 3:00 PM EST on 12/17/2021. Statement of Work for Landscape Maintenance Services Louis A. Johnson VA Medical Center 1 Medical Center Drive, Clarksburg, WV 26301 The contractor shall perform landscape maintenance services for grounds located at 1 Medical Center Drive, Clarksburg, WV 26301. Scope of Work Contractor shall visit the site every 2 weeks at a minimum. During visit, Contractor shall: Mow lawn; Grass shall be cut on approximately 31.6 acres of grass, contractor will maintain grass height between 1 to 4 inches depending on the type of grass. The height is a guideline for a neat and professional appearance. Kentucky Blue Grass, St. Augustine - 2 to 3 in. Tall Fescue - 2.5 to 3.5 in. Bermuda Grass - 1 to 1.5 in. Zoysia Grass - 1 to 1.5 in. Perform edging of all sidewalks, driveways and curbs; Edging shall include removal of vegetation from cracks in sidewalks, driveways, and curbs within .5 inch of the edged surface and to a depth of 2.0 inches. Perform trimming of grass around all trees, shrubs, buildings, poles, etc. to height of adjacent mowed lawn. Remove debris, including trash, cigarette butts, leaves and limbs to include all VA owned parking lots/structures. Remove weeds and apply weed killer as needed. Contractor shall check in with Facilities upon arrival on site to request access to fenced in areas. Contractor shall prune all shrubs, vines, bushes and trees once per month to: Direct and encourage plant growth in desired direction. Remove dead and unsightly growth. Maintain a neat and attractive appearance. Contractor is responsible for disposal of all removed items Contractor shall repair minor damages and bare spots to lawn as needed. Contractor shall remove fallen leaves and dispose. Contractor is responsible for providing all equipment and fuels needed to complete the work. Project Requirements Working hours are Monday through Friday 08:00 to 16:30, except U.S. holidays. Prior approval from Contracting Officers Representative (COR) will be required if work is to be done outside this timeframe. COR reserves the right to change service schedule as needed. Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR schedules and instructions, and all applicable laws and regulations. Contractor shall be responsible for meeting all standards of performance identified in the contract and to perform all support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files. Contractor shall designate a representative who shall be responsible for supervision of all work that is a part of this contract. Contractor representative shall be the point of contact with the COR. Contractor shall be responsible for all quality control and for accidental or incidental damage caused during the work. Contractor is responsible for any sub-contractors actions and payments. Contractor is not allowed to store equipment and/or materials on site. All products shall be used according to manufacturers specifications and recommendations. Contractor Call Back: Contractor shall respond to call-out for additional leaf-removal and weed eating. Response time will be within 2 business days of the call during normal business hours. Cleaning Contractor is responsible for the removal of all materials and debris from the premises utilizing Contractor s waste bin. Use of owner s waste bins or dumpster is prohibited. Qualifications Contractor shall be a trained professional. Contractor shall submit information on company including experience and two references. Payments Terms of payment are net 30 days.