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Z2DA--674A4-21-700 EHRM Infrastructure Upgrades Construction - Waco, TX VAMC

Awarded
36C77626R0009Federal

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The Department of Veterans Affairs is awarding a service-disabled veteran-owned small business set-aside contract for EHRM Infrastructure Upgrades Construction at the Doris Miller VA Medical Center in Waco, TX, under solicitation number 36C77626R0009. The project encompasses design-bid-build construction activities involving demolition, electrical system upgrades, HVAC assessments, communication infrastructure deployment, and hazardous material abatement across multiple buildings, with an estimated contract value between $20 million and $50 million and a performance period of approximately 730 days. The solicitation, issued in February 2026 with multiple amendments extending the proposal deadline to March 24, 2026, requires proposals to be submitted in three searchable PDF volumes—Past Performance, Price, and Administrative Information—via email only, with strict formatting, page limits, and file size restrictions. Proposals must demonstrate substantial past performance in healthcare environments, with past performance being significantly more important than price in the best value trade-off award process. The contract imposes stringent technical, administrative, and compliance requirements. All work must adhere to specific industry standards including ASTM, NFPA, ANSI/TIA-606-C, and NEC, with detailed labeling, marking, and barcoding mandates for all cabling and equipment. Packaging must remain undamaged and stored in conditioned environments until installation, and all equipment nameplates must meet VA infrastructure standards with engraved brass or rigid black plastic labeling. Contractor personnel must hold specialized certifications—such as BICSI and RCDD qualifications—and onsite full-time management by a qualified CQC System Manager and certified Safety and Health Manager. Security requirements include Tier 3 or Tier 5 background investigations for personnel, mandatory PIV card utilization, and strict prohibitions on covered telecommunications equipment under Section 889 of the NDAA and FASCSA restrictions. Subcontracting limitations and flow-down clauses bind all tiers to compliance, while invoicing must be submitted electronically through the VA’s e-Invoice Portal. The contract is administered by the Program Contracting Activity Central in Independence, OH, with Bridget E. May as the Contracting Officer and Danielle Negron as the primary point of contact.

General Info

VA awards $20-50M SDVOSB contract for EHRM infrastructure upgrades at Waco VA Medical Center.

Contract Value

$23,236,254

NAICS

236220 - Commercial and Institutional Building Construction

Place of Performance

OH, USA

Set-Aside

SDVOSBC

Award Issued Date

Documents

30

36C77626R0009 EHRM Infrastructure Upgrades Construction RFP

DOCX, High priority: read this first3 pages · presolicitation
High

Amendment 0001 to Solicitation 36C77626R0009

PDF, High priority: read this firstamendment
High

Amendment 0002 to Solicitation 36C77626R0009

PDF, High priority: read this firstamendment
High

Amendment 0003 to Solicitation 36C77626R0009

PDF, High priority: read this firstamendment
High

Amendment 0004 to Solicitation 36C77626R0009 for EHRM Infrastructure Upgrades Construction

PDF, High priority: read this firstamendment
High

Amendment 0005 to Solicitation 36C77626R0009

PDF, High priority: read this firstamendment
High

Amendment 0006 to Solicitation 36C77626R0009

PDF, High priority: read this firstamendment
High

Amendment 0007 to Solicitation 36C77626R0009

PDF, High priority: read this firstamendment
High

Amendment 0008 to Solicitation 36C77626R0009

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High

Attachment 12 - Division Cost Breakdown - 5-29-24

XLSX, High priority: read this firstcost-estimate
High

Attachment 4 - Submittal Log for CTVHCS Project

PDF, High priority: read this firstsubmittal-log
High

Construction Wage Rates McLennan County TX 2026-01-02

PDF, High priority: read this firstwage-determination
High

EHRM Infrastructure Upgrades Construction - Site Visit Instructions

PDF, High priority: read this firstsite-visit-instructions
High

J&A for Brand Name Justification - EHRM Infrastructure Upgrades at Doris Miller VAMC

PDF, High priority: read this firstjustification-and-authorization
High

Past Performance Questionnaire (PPQ)

DOCX, High priority: read this firstpast-performance
High

Project Information Sheet for Contractors

DOCX, High priority: read this firstpast-performance
High

Project Manual EHRM Infrastructure Upgrades Specifications

PDF, High priority: read this firstspecifications
High

Revised Price Schedule 4-16-26

DOCX, High priority: read this firstprice-schedule
High

Solicitation 36C77626R0009 EHRM Infrastructure Upgrades Construction

PDF, High priority: read this firstrfp
High

Solicitation 36C77626R0009 EHRM Infrastructure Upgrades Construction

PDF, High priority: read this firstrfp
High

Specifications REV 4-14-26 for EHRM Infrastructure Upgrades

PDF, High priority: read this firstspecifications
High

Technical Questions Spreadsheet - Waco - 4-16-2026

DOCX, High priority: read this firstq-and-a
High

Technical Questions Spreadsheet - Waco - 4-27-2026

DOCX, High priority: read this firstq-and-a
High

Technical Questions Spreadsheet - Waco - 4-30-2026

DOCX, High priority: read this firstq-and-a
High

VAAR 852.219-75 Limitations on Subcontracting Certificate for Construction Jan 2023

DOCX, High priority: read this firstcertification
High

VHA Pre-Construction Risk Assessment Template for Construction Activities

PDF, High priority: read this firstpre-construction-risk-assessment
High

36C77626R0009 - EHRM Infrastructure Upgrades Construction - Doris Miller VAMC Site Visit Sign-in Sheet

PDF, Low prioritysign-in-sheet
Low

Asbestos Report and Certifications for FH ARC ABATEMENT LLC

PDF, Low priorityother
Low

Award 36C77626C0065 for EHRM Infrastructure Upgrades Construction - Waco, TX VAMC

DOCX, Low priorityaward
Low

Attachment+2+-+Drawings.pdf

PDF

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Timeline

8 updates
PhaseAwarded
Posted

Presolicitation

Type Changed

Presolicitation → Solicitation

Deadline changed

Response deadline changed from Apr 7, 2026 to Mar 24, 2026.

Notice updated

Notice details unchanged. Attachments may have changed.

Deadline changed

Response deadline changed from Mar 24, 2026 to Apr 22, 2026.

Notice updated

Notice details unchanged. Attachments may have changed.

Deadline changed

Response deadline changed from Apr 22, 2026 to May 1, 2026.

Notice updated

Notice details unchanged. Attachments may have changed.

Notice updated

Notice details unchanged. Attachments may have changed.

Deadline changed

Response deadline changed from May 1, 2026 to May 4, 2026.

Awarded

Contract was awarded

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Organization & Contact Information

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AgencyDepartment Of Veterans Affairs → Pcac (36C776)
Contacts1 person available
OfficeINDEPENDENCE, OH, 44131, USA
Office AddressINDEPENDENCE, OH, 44131, USA
Contacts
Danielle NegronContract Specialist

Full Description

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INTRODUCTION The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) anticipates soliciting proposals and subsequently awarding a single firm-fixed-price contract for the design-bid-build construction project #674A4-21-700, EHRM Infrastructure Upgrades Construction at the Doris Miller VA Medical Center (VAMC) located at 4800 Memorial Drive, Waco, TX 76711. PROJECT DESCRIPTION The Doris Miller VAMC is seeking a general contractor to provide all necessary tools, labor, materials, equipment, permits, license, supervision, and quality control for EHRM Infrastructure Upgrades Waco, TX at the Doris Miller VA Medical Center, in accordance with the drawings and specifications. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for EHRM Infrastructure Upgrades as required by drawings and specifications. Work includes general construction, alterations, roads, walks, grading, drainage, necessary removal of existing materials and construction and certain other items as defined in the bid documents. This project will upgrade the facility infrastructure to support the new Electronic Health Record Modernization (EHRM) system in accordance with VA OEHRM Site Infrastructure Requirements (provided by VHA). The scope of this project includes but not limited to the following infrastructure improvements: Electrical (electrical panel upgrade, power (normal, emergency)), Bonding, UPS, Building Management System interfaces, assess for new and upgrades to existing HVAC, reconfiguration, expansion and renovation of existing space (demo, new construction, finishes), communication infrastructure (new Data outlets, patch panels, upgrade to Cat 6Acable) in buildings as necessary, physical security upgrades, assess and upgrade fiber infrastructure backbone campus wide within buildings and between buildings, hazardous material abatement. Project Building locations include Buildings 2, 4, 5, 6, 7, 8, 10, 11, 15,16, 18, 24, 90, 91, 92, 93,94, 00, 189, 202, 219, 221, 224, 225, 226 and site. ADMINISTRATIVE The solicitation will be issued as a Request for Proposals (RFP) conducted in accordance with FAR part 15 and will be evaluated in accordance with the tradeoff procedures listed in the solicitation. The solicitation will be issued as a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. Offers received from other than SDVOSB concerns will not be considered. The applicable North American Industry Classification System (NAICS) code is 236220 with a size standard of $45.0 million. The solicitation will be issued in mid to late February 2026. The period of performance is approximately 730 calendar days from the issuance of the notice to proceed. In accordance with VAAR 836.204, the magnitude of construction is between $20,000,000 and $50,000,000. This notice is not a request for competitive offers. All questions must be submitted in writing to the issuing office via email to contact@example.gov. Telephone calls will not be accepted.

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