Subpart 51.2
Contractor Use of Interagency Fleet Management System (IFMS) Vehicles
Contractors may use IFMS vehicles only with written authorization and must strictly comply with all usage and reporting requirements.
Overview
FAR Subpart 51.2 establishes the rules and procedures for contractors to use Interagency Fleet Management System (IFMS) vehicles and related services when performing government contracts. This subpart outlines the policy, authorization process, methods for obtaining IFMS services, and the required contract clauses. The intent is to ensure that contractors can access government-owned vehicles in a controlled, authorized manner to fulfill contract requirements efficiently and cost-effectively, while maintaining accountability and compliance with federal regulations.
Key Rules
- Policy
- Contractors may use IFMS vehicles only when authorized by the contracting agency and when it is in the government's best interest.
- Authorization
- Written authorization from the contracting officer is required before a contractor can access IFMS vehicles or services.
- Means of Obtaining Service
- Contractors must follow prescribed procedures to request and obtain IFMS vehicles and related services, typically through the contracting agency.
- Use of IFMS Vehicles and Services
- Contractors must use IFMS vehicles strictly for contract performance and comply with all usage restrictions and reporting requirements.
- Contract Clause
- Contracts authorizing IFMS vehicle use must include the appropriate FAR clause to formalize requirements and responsibilities.
Responsibilities
- Contracting Officers: Must determine necessity, provide written authorization, and ensure inclusion of the correct contract clause.
- Contractors: Must obtain authorization, use vehicles only for contract purposes, follow all procedures, and maintain required records.
- Agencies: Oversee contractor compliance and manage IFMS vehicle allocation and usage.
Practical Implications
- This subpart enables contractors to access government vehicles when necessary for contract performance, reducing costs and logistical barriers.
- Strict authorization and usage controls help prevent misuse and ensure accountability.
- Common pitfalls include failure to obtain proper authorization or improper use of IFMS vehicles, which can lead to contract violations or penalties.