| Oct 26, 2026 | Three-Year Term Contract with Two-Year Renewal Options for Glock Handguns and Glock Accessories and Parts for the Mesa Police Department (Citywide) This contract will provide Glock pistols, Original Equipment Manufacturer (OEM) Glock parts, accessories and holsters for various divisions throughout the Mesa Police Department. The department will issue new Glock pistols as part of its lifecycle replacement program and to equip new academy classes. The Mesa Police Department and Procurement Services recommend awarding the contract to the lowest, responsive, and responsible bidders, AmChar Wholesale, Inc.; L.N. Curtis & Sons dba Curtis Blue Line; Proforce Marketing, Inc. dba Proforce Law Enforcement; and Salt Lake Wholesale Sports, Inc. in a total combined amount not to exceed $700,500 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. 26-0883 | $700,500 | City Council |
| Oct 26, 2026 | Five-Year Term Contract for Pool Treatment Chemicals - Group 6 for the Parks, Recreation and Community Facilities Department (Citywide) This contract will allow for the purchase and delivery of pool treatment and testing chemicals for the aquatic complexes, splash pads, and fountains maintained by the Parks, Recreation, and Community Facilities Department. The use of these chemicals ensures that all bodies of water remain in compliance with the Maricopa County and Model Aquatic Health Code rules and regulations, supporting safe use by residents. The Parks, Recreation and Community Facilities Department and Procurement Services recommend awarding the contract to the lowest, responsive, and responsible bidders, Brenntag Pacific, LLC.; Landmark Aquatic Services, LLC.; and Leslie’s Poolmart, Inc. dba Leslie’s Swimming Pool and Supplies in a combined total amount not to exceed $107,000, annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. 26-0834 | $107,000 | City Council |
| Oct 26, 2026 | Use of a Cooperative Contract for the Purchase of Seven Automated Side Loading Refuse Trucks (Replacement) for the Fleet Services and Solid Waste Departments (Citywide) The Fleet Services and Solid Waste Departments recommend the purchase of seven diesel-powered Automated Side Loading Refuse Trucks to replace seven units that have met the Fleet and OMB criteria for replacement. The Fleet Services and Solid Waste Departments and Procurement Services recommend authorizing the purchase using the Sourcewell cooperative contract with Rush Truck Centers of Arizona, Inc. in an amount not to exceed $3,928,525, based on estimated requirements. 26-0884 | $3,928,525 | City Council |
| Oct 26, 2026 | Three-Year Term Contract with Two-Year Renewal Options for LED Modules for Traffic Control Signals for the Transportation Department (Citywide) This contract will provide LED modules used for replacements and routine maintenance on traffic signals and school zone flashers. The LED modules include red, yellow, and green round ball indication signals, arrow indication signals, and pedestrian indication signals. The Transportation Department and Procurement Services recommend awarding the contract to the lowest, responsive, and responsible bidder, AM Signal, LLC in an amount not to exceed $206,000 annually, with an annual increase allowance of up to 5% or the adjusted Producer Price Index. 26-0880 | $206,000 | City Council |
| Oct 26, 2026 | Three-Year Term Contract with Two-Year Renewal Options for Traffic Signal LED Replacement Services for the Transportation Department (Citywide) This contract will provide services to replace LED traffic signal indications throughout the City. LED indications (red, yellow, and green lights and arrows) are routinely replaced as they approach the end of their expected service life to help maintain the reliable operation and visibility of traffic signals. Timely replacement of aging indications helps reduce the potential for unexpected failures, supports consistent signal performance, and ensures traffic signals remain clearly visible to motorists, pedestrians, and other roadway users. The Transportation Department and Procurement Services recommend awarding the contract to the lowest, responsive, and responsible bidder, B & F Contracting, Inc. in an amount not to exceed $239,417 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. 26-0881 | $239,417 | City Council |
| Oct 26, 2026 | Three-Year Term Contract with Two-Year Renewal Options for Storm Drain Pump and Maintenance Repair for the Transportation and Facilities Management Departments (Single Response) (Citywide) This contract will provide storm drain pump maintenance, and general pump repair services for pumps maintained by the Transportation and Facilities Management Departments. The departments oversee a variety of pumps that support critical City infrastructure and facility operations by managing stormwater, circulating water through heating and cooling systems, and conveying wastewater. These systems require routine inspections, preventive maintenance, and repairs to maintain reliable performance and minimize service disruptions. Regular maintenance and timely repairs also help reduce equipment failures, extend the useful life of the pumps, and support the continued operation of City services and facilities. A committee representing the Transportation and Facilities Management Departments and Procurement Services evaluated responses and recommend awarding the contract to the single, responsive, and responsible proposal from RediPump, LLC in a total amount not to exceed $700,000 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. 26-0882 | $700,000 | City Council |
| Oct 26, 2026 | Purchase of Extrication Equipment (Addition) for the Mesa Fire and Medical Department (Sole Source) (Citywide) This contract will provide the Mesa Fire and Medical Department (MFMD) with additional Genesis rescue equipment. MFMD currently utilizes Genesis rescue equipment on all front-line apparatus, and personnel are trained and certified in its operation, maintenance, and deployment. The purchase of additional Genesis equipment will support the Department’s existing rescue tool platform and ensure personnel have access to familiar equipment regardless of the apparatus assigned. Swift Group, LLC is the sole provider for Genesis rescue tools for the state of Arizona. The Mesa Fire and Medical Department and Procurement Services recommend awarding the contract to the sole source vendor, Swift Group, LLC, in an amount not to exceed $200,000. This purchase will be partially funded through a grant from the Arizona Department of Homeland Security. 26-0887 | $200,000 | City Council |
| Oct 26, 2026 | Dollar Limit Increase to the Term Contract for Water/Wastewater Inspection and Assessment Services for the Water Resources Department (Citywide) This contract provides inspection, condition assessment, maintenance, and related support services for water and wastewater infrastructure, including pipelines; manholes; valves; vaults; reservoirs; storage tanks; pressure vessels; and other associated facilities and equipment. Water Resources has identified additional maintenance, repair, and replacement work that can be completed under the existing contract which is in its final year. The requested increase will provide the additional contract capacity necessary to complete the identified work, including critical valve replacements at various locations throughout the City and the Northwest Water Reclamation Plant. The Water Resources Department and Procurement Services recommend increasing the dollar limit with Construction Product Marketing, LLC; Pure Technologies U.S. Inc.; Statewide Disinfection, Inc. (a Mesa business); and WaCo, LLC; by $755,000, from $1,400,000 to a combined total amount not to exceed $2,155,000 for the remaining term of the contract. 26-0888 | $2,155,000 | City Council |
| Oct 26, 2026 | Three-Year Term Contract with Two-Year Renewal Options for Electrical Service Infrastructure and Design Services for the Water Resources Department (Citywide) This contract will provide consulting and electrical services for utility infrastructure. Electrical design consulting services will provide professional services for various small projects, including, but not limited to, assessments and conceptual designs for the placement of plant equipment and instrumentation and controls; site assessments; and the preparation of electrical drawings and specifications for new equipment. Electrical services will include, but are not limited to, the replacement of electrical wiring due to theft or corrosion, general electrical services, and electrical maintenance. A committee representing the Water Resources Department and Procurement Services evaluated responses and recommend awarding the contract to the highest scored proposals from Arcadis U.S., Inc.; Industrial Power Solutions, LLC; Jensen Engineering, LLC; and Swain Electric, Inc. in a combined total amount not to exceed $275,000 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. 26-0889 | $275,000 | City Council |
| Oct 26, 2026 | Approving and authorizing the City Manager to enter into a Project Agreement with the Maricopa Association of Governments for reimbursement under the Arterial Life Cycle Program for the Country Club Drive: U.S. 60 to Southern Avenue Project. The total project cost is estimated at $11,408,112, with the City of Mesa eligible for 70% reimbursement of eligible costs, up to $7,985,678, resulting in an estimated City of Mesa share of $3,422,434. (District 4) Resolution No. 12581 26-0856 | $11,408,112 | City Council |
| Oct 26, 2026 | Approving and authorizing the City Manager to enter into an Intergovernmental Agreement (IGA) with the Flood Control District of Maricopa County (FCDMC) for construction, construction management, operation, and maintenance of the Pecos Road Basins and Storm Drain Improvements Project. The IGA will authorize a cost share of expenditures not to exceed a total of $17,800,000. The City’s responsibility will be fifty percent (50%), up to $8,900,000, and FCDMC will be responsible for the remaining fifty percent (50%), up to $8,900,000. This project is funded by Local Streets Sales Tax. (District 6) Resolution No. 12582 26-0873 | $17,800,000 | City Council |
| Oct 5, 2026 | Use of a Cooperative Contract for the Purchase of One E-ONE Cyclone Chassis 95' Rear Mount Platform (Replacement) for the Mesa Fire and Medical Department (Funded by Apparatus Public Safety Bond Funds) (Citywide) In lieu of the previously approved tiller ladder, the Mesa Fire and Medical Department is requesting the purchase of one E-ONE Cyclone Chassis 95' Rear Mount Platform, as an essential need to support critical emergency operations. The current unit, a 2016 model with 112,000 miles, has exceeded its reliable service life and no longer meets the operational demands placed on it. The unit being replaced will be traded, auctioned or sold. The Mesa Fire and Medical Department and Procurement Services recommend authorizing a change in vendor and type of apparatus, using the Sourcewell cooperative contract with Fire Truck Solutions in an amount not to exceed $2,428,503, based on estimated requirements. 26-0843 | $2,428,503 | City Council |
| Oct 5, 2026 | Three-Year Term Contract with Two-Year Renewal Options for Large Format Commercial Printing for the Business Services Department (Citywide) This contract will be used by Print Services to print large format printing projects that Print Services does not have the equipment to complete, or it is not economically advantageous, such as foamboard posters, laminates, window clings, plotter printing, and banners. A committee representing Business Services and Procurement Services evaluated responses and recommend awarding the contract to the highest scored proposal from ARC Document Solutions, LLC, in an amount not to exceed $155,000 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. 26-0833 | $155,000 | City Council |
| Sep 28, 2026 | Use of a Cooperative Contract for the Purchase of One Sewer-Cleaning and Vacuum Truck (Replacement) for the Fleet Services and Water Resources Departments (Citywide) Wastewater Utility uses this equipment to clean and maintain sanitary sewer mains, storm drains, catch basins, lift stations, and wet wells by removing grease, sediment, debris, and other obstructions. It will replace a piece of equipment that has met the established criteria for replacement and the unit being replaced will be traded, auctioned or sold. The Fleet Services and Water Resources Departments and Procurement Services recommend authorizing the purchase using the HGACBuy cooperative contract with Kaiser Premier, LLC in an amount not to exceed $965,700. 26-0821 | $965,700 | City Council |
| Sep 28, 2026 | Use of a Cooperative Contract for the Purchase of One Sewer Line Inspection Truck (Addition) for the Fleet Services and Water Resources Departments (Citywide) This contract will provide the Water Resources Department with an additional sewer line inspection truck to support increased workload demands and maintain continuity of operations when another truck is unavailable due to scheduled maintenance or repairs. This specialized vehicle is equipped with a remotely operated camera system that allows staff to inspect sewer lines, assess pipe conditions, and identify potential issues beneath City streets. The Fleet Services and Water Resources Departments and Procurement Services recommend authorizing the purchase using the Sourcewell cooperative contract with Dawson Infrastructure Solutions, LLC (a Mesa business) in an amount not to exceed $701,800. 26-0822 | $701,800 | City Council |
| Sep 28, 2026 | Ten-Month Use of a Cooperative Term Contract with Renewal Options for the Purchase of Security and Protection Systems for the Mesa Police Department (Citywide) This contract provides equipment, parts, installation, maintenance, repair, and technical support for physical security systems used at City-owned buildings and facilities. These systems include electronic door access, intrusion alarms, and related equipment used to control access to and protect City-owned facilities and property. Mesa Police Department Information Technology coordinates these services for Police Department facilities and supports similar physical security projects for other City departments. The Mesa Police Department and Procurement Services recommend authorizing the purchase using the State of Arizona cooperative contract with APL Access and Security, Inc. within the existing combined annual contract amount of $1,000,000. 26-0820 | $1,000,000 | City Council |
| Sep 28, 2026 | Three-Year Term Contract with Two-Year Renewal Options for Parts and Repair Services for Pierce Fire Apparatus for the Mesa Fire and Medical Department (Sole Source) (Citywide) The City currently has 45 Pierce Manufacturing units in its fleet. This contract will provide manufacturer-authorized parts and components. The contractor will also perform specialized repairs, including major body and accident-related repairs, as needed. These services will address unexpected repairs requiring factory certification or specialized expertise that cannot be performed by City staff. The Mesa Fire and Medical Department and Procurement Services recommend awarding the contract to the sole source vendor, Hughes Fire Equipment, Inc., in an amount not to exceed $475,000 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. 26-0824 | $475,000 | City Council |
| Sep 28, 2026 | Three-Year Term Contract with Two-Year Renewal Options for Gas Service Regulators for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide) This contract will provide a list of pre-approved vendors who will respond to quotes for the purchase of gas service regulators for new construction projects and maintenance and repair of existing facilities in the City’s natural gas distribution system. Materials and Supply will place orders and maintain inventory as needed. Multiple awards are recommended to address extended lead times and pricing fluctuations. The Business Services Department, Energy Resources, and Procurement Services recommend awarding the contract to the lowest, responsive, and responsible bidders, Border States Industries, Inc.; Measurement Control Systems, Inc.; Meter Valve & Control, Inc.; and Western Gas Technologies in an amount not to exceed $365,000, annually, with an annual increase allowance of up to 5% or the adjusted Producer Price Index. 26-0823 | $365,000 | City Council |
| Sep 28, 2026 | Dollar Limit Increase to the Term Contract for Barricade Rental Service for Various City Departments (Citywide) Multiple City departments including Water Resources, Energy Resources, Police, Parks and Recreation, and Transportation - Traffic Engineering and Field Operations utilize this contract. The Contractors provide barricade equipment, supplies, delivery, installation, maintenance, and removal services using qualified personnel. The requested increase is due to the City performing a greater portion of pavement preservation work in-house, resulting in increased use of the barricade services contract. Funding for these additional needs is included in the department’s operating budgets. The Transportation, Energy Resources, Water Resources, and Parks, Recreation & Community Facilities Departments and Procurement Services recommend increasing the dollar limit with Roadsafe Traffic Systems, Inc. (Primary) and Quail Construction, LLC (Secondary) by $1,175,945, from $1,450,000 in a combined total amount not to exceed $2,625,945, through 12/3/2026 (Year 3) and by $1,543,743 from $1,350,000 in a combined total amount not to exceed $2,893,743 annually for Years 4 and 5. 26-0825 | $2,893,743 | City Council |
| Sep 28, 2026 | Approving and authorizing the City Manager to enter into an Intergovernmental Agreement (IGA) with the Town of Gilbert and Maricopa County for the improvements to Power Road from State Route 202 (Santan Freeway) to the East Maricopa Floodway. The estimated project costs are $61,315,900 with the City of Mesa’s portion at $22,386,364 (36.51%), Town of Gilbert at $21,190,441 (34.56%), and Maricopa County at $17,739,095 (28.93%). Under the current funding schedule, Maricopa County’s initial construction payment will not be available before July 1, 2031, construction is therefore currently not anticipated until Fiscal Year 2032. (District 6) Resolution No. 12576 26-0812 | $61,315,900 | City Council |
| Sep 28, 2026 | Approving and authorizing the City Manager to enter into a Grant Agreement with the Arizona Department of Public Safety to accept $475,076 in Victims of Crime Act (VOCA) grant funds. The funding will be used for personnel costs for the Mesa Prosecutors Office, Victim Services Unit for a one-year period. (Citywide) Resolution No.12577 26-0828 | $475,076 | City Council |
| Sep 14, 2026 | Dollar Limit Increase to the Cooperative Contract for Managed Service Provider for Innovation and Technology Contractor Services for the Department of Innovation and Technology (Citywide) This contract provides a managed service provider that gives the Department of Innovation and Technology (DoIT) flexibility to supplement internal staffing resources as technology needs, project demands, and organizational priorities evolve. Contract services may include coordinating IT related purchases, serving as a liaison between DoIT and Procurement Services, providing administrative, operational, project management, and architectural systems support, delivering consulting and training services, and providing support for the Topaz Regional Wireless Cooperative (TRWC). The dollar limit increase is needed to provide sufficient contract capacity to address current and anticipated service needs while preserving flexibility to scale support as demand evolves. Approval of the contract dollar limit increase does not increase the DoIT or TRWC budgets. The Department of Innovation and Technology and Procurement Services recommend increasing the dollar limit using the State of Arizona cooperative contract with GuideSoft, Inc. dba Knowledge Services, by $451,000, from $99,000 to a combined total amount not to exceed $550,000 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. 26-0728 | $550,000 | City Council |
| Sep 14, 2026 | Five-Year Use of a Cooperative Term Contract for Information Technology Temporary and Professional Services for the Mesa Police Department (Citywide) This contract will provide a dedicated Technical Account Manager (TAM) to support body-worn camera redaction and digital evidence sharing. The TAM will be on-site four days a week and will assist with ongoing system set up and configuration, account maintenance, data analysis and reporting, and provide technical assistance. The Mesa Police Department currently fills these roles through Axon, which has discontinued this temporary staffing function and transferred it to Insight Global, LLC. Transitioning the functions preserves program knowledge and prevents a gap in support for body-worn camera and digital evidence redaction operations. The Mesa Police Department and Procurement Services recommend authorizing the purchase using the Omnia Partners cooperative contract with Insight Global, LLC in an amount not to exceed $260,000 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. 26-0796 | $260,000 | City Council |
| Sep 14, 2026 | Three-Year Term Contract with Two-Year Renewal Options for Landscape Maintenance-City Facilities (Zone 3) for the Facilities Management Department (Districts 1, 2, 5 & 6) This contract will provide landscape maintenance services for various City facilities in Zone 3, which encompasses 16 non-secured properties located in Council Districts 1, 2, 5 & 6. These services will help ensure that landscaped areas and plant life at City facilities are attractive, well-maintained, and safe, providing a welcoming environment for residents, visitors and City employees at Mesa’s libraries, museums, venues and other public facilities. A committee representing the Facilities Management Department and Procurement Services evaluated responses and recommend awarding the contract to the highest scored proposal from Santa Rita Landscaping, LLC dba Four Peaks Landscape Management (a Mesa business) in an amount not to exceed $480,000 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. 26-0794 | $480,000 | City Council |
| Sep 14, 2026 | Three-Year Term Contract with Two-Year Renewal Options for Landscape Maintenance-City Facilities (Secured Sites) for the Facilities Management Department (Citywide) This contract will provide landscape maintenance services for 18 secured City facilities throughout Mesa, such as the Communications, Falcon Field, two reservoirs, Municipal Court, and 13 Police and Fire Facilities. These services will help ensure grounds remain safe, orderly, accessible and free from overgrown vegetation and other potential hazards, while supporting the operational needs of each facility. Due to the security requirements of these locations, this contract is separate from the other Landscape Maintenance contracts. A committee representing the Facilities Management Department and Procurement Services evaluated responses and recommend awarding the contract to the highest scored proposal from Santa Rita Landscaping, LLC dba Four Peaks Landscape Management (a Mesa business) in an amount not to exceed $548,000 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. 26-0795 | $548,000 | City Council |
