08A4010 - A&E ON-CALL LAND SURVEYING SERVICES, DISTRICT 8

The California Department of Transportation is soliciting Statements of Qualifications for A&E On-call Land Surveying Services in District 8 under solicitation number 08A4010, with an estimated contract value between $2,428,285 and $3,945,963. This is a task-order-based agreement where specific work scopes, schedules, and deliverables are defined individually for each task order issued during the contract term. Firms must demonstrate qualifications through a comprehensive SOQ submission with attachments including Disclosure of Potential Conflict of Interest Form, DVBE and DBE documentation, Bidder Declaration Form, and DIR Web Record Certification. All applicants must show compliance with federal and state regulations, including 49 CFR 26.13 prohibiting discrimination on the basis of race, color, national origin, or sex, and 2 CFR Part 200 and FAR Part 31 for cost principles and administrative requirements. DBE and DVBE participation goals are required, and failure to meet these obligations constitutes a material breach. The selection process involves an initial evaluation of SOQs scoring 25% of the final score, followed by interviews of shortlisted firms that account for the remaining 75%, based on standardized forms ADM-2028a, b, and c. Key personnel must be clearly identified on organizational charts, meet minimum educational and licensing requirements, and remain substantially available throughout the contract. All deliverables must be submitted in Caltrans-approved digital formats, as unprotected, modifiable files, and conform to federal, state, and local standards, as well as the latest Caltrans manuals and FHWA guidelines. Survey reports, maps, and calculations must be accurate, well-organized, and independently verified by the consultant, with Caltrans conducting only high-level reviews. The consultant is fully responsible for quality control and must submit a job-specific QC/QA plan within 30 days of the Notice to Proceed. Invoicing requires monthly reports and the Enterprise Utilization Report (ADM-3069), with payment contingent on satisfactory completion and approval by Caltrans contract or task order managers. Reimbursement for relocation costs and out-of-state travel is prohibited without prior written approval, and per diem costs require pre-approval. The contract includes termination provisions for failure to meet deliverables, noncompliance with regulations, or breach of DBE requirements, and a pre-award or post-award audit may be conducted. All submissions must be uploaded via a Cal