10-Ton Split Replacement at the San Angelo State Supported Living Center

The Texas Health & Human Services Commission is seeking competitive bids to replace a 10-ton split HVAC system at the San Angelo State Supported Living Center, specifically in Building 500 Canteen. The project involves installing a new condenser, gas furnace, horizontal coil, custom drain pan, and associated electrical and demolition work, ensuring all fixtures match existing or approved specifications. The contract will be firm-fixed-price, with an anticipated start date upon award, and is valued between $20,000 and $50,000. Bidders must participate in two mandatory on-site visits scheduled for June 6 and June 9, 2025, at the facility in Carlsbad, Texas, with attendance confirmed through designated contacts. The procurement schedule emphasizes timely submission, with responses due by June 19, 2025, and questions to be submitted by June 10, 2025. The solicitation emphasizes a comprehensive evaluation process based on best value, considering price, bidder experience, past performance, and ability to meet specifications and delivery requirements. The process includes detailed background checks for all personnel, strict conduct standards, and adherence to safety and licensing regulations, including Texas DPS criminal and sex offender background checks. The contractor is responsible for providing qualified personnel, maintaining professional conduct, and ensuring all services are performed within specified hours, with provisions for after-hours and emergency work. All responses must comply with public disclosure laws under the Texas Public Information Act, requiring bidders to mark confidential information appropriately and submit separate public information copies. The contract administration will be managed by designated HHSC personnel, with ongoing performance monitoring, reporting through the Texas Vendor Performance Tracking System, and the requirement for corrective action plans if performance issues arise. Overall, the contract aims to ensure a qualified, compliant contractor delivers HVAC replacement services efficiently, safely, and in accordance with all regulatory and contractual standards.