1092847 - SOFTWARE - EMAIL SECURITY - PROOFPOINT(AMD #1)

Solicitation RFB-IS-27200265-2 is issued by the California Internal Services Department for the procurement of Proofpoint email security software and related services. The contract covers a 12-month term for 135,000 users and includes 11 commodity lines, specifically featuring secure email relay with incremental 2GB peak hourly throughput, secure email relay DLP with 250GB annual throughput, and recurring consultative services at 8 hours per month. All software must be new, unused, and current models, and resellers are required to provide a manufacturer's certification letter dated within 90 days of the bid deadline. The award will be granted to the most responsive and responsible bidder, with the County reserving the right to negotiate price and terms. Bidders must submit their responses via the Vendor Self Service portal by October 30, 2026, including all required Appendix A forms and a signed bid package. Key compliance requirements include professional liability insurance of 1 million dollars per occurrence and 3 million dollars aggregate, adherence to the Los Angeles County Jury Service Program, and strict cybersecurity standards, such as daily backups and a two-hour recovery time objective for SaaS interruptions. Payment terms are net 30 days, though certified Local Small Business Enterprises receive prompt payment within 15 calendar days. Additionally, vendors must comply with GAIN/GROW program hiring preferences and certify that they are not excluded from any federal or state health care programs.