1106-B-2526 Grounds Maintenance

Portsmouth Public Schools has issued Solicitation L121PORTPUBSCH:108712 to procure grounds maintenance services under contract number 1106-B-2526. The solicitation was posted on December 8, 2025, and bids are due by January 6, 2026. The contract term is two years with three optional one-year renewals. Services will cover multiple school and athletic field locations throughout Virginia, including elementary and academy campuses such as Brighton Elementary, Churchland Academy, and Cradock Elementary. The required maintenance includes routine landscaping tasks such as mowing, field conditioning, and upkeep of baseball, football, soccer fields, tennis courts, and surrounding grounds. Contractors must adhere to stringent safety and traffic control measures to protect personnel, students, property, and the public during service performance and promptly restore any damage caused during contract execution. This contract mandates compliance with various legal and administrative requirements, notably the Virginia Code §22.1-296.1 background checks for contractor personnel who may have direct contact with students. Certification of a drug-free workplace, debarment status, and immigration reform compliance are also prerequisites. Offerors must be registered in the Virginia eProcurement system (eVA) and authorized by the Virginia State Corporation Commission to conduct business within the Commonwealth. The solicitation outlines insurance minimums, including workers’ compensation, general liability, and automobile liability, with specific requirements to name Portsmouth Public Schools as an additional insured party. Pricing submissions require detailed cost breakdowns by service site and area. Minority and Women Business Enterprise participation is encouraged under PPS’s MWBE program, supported by required forms documenting good faith efforts and utilization commitments. Contract administration follows standardized Portsmouth Public Schools terms and conditions, addressing anti-discrimination, changes, dispute resolution, indemnification, and performance standards. Inspection and acceptance of services will be conducted at the destination sites with final authority resting with the school system. Electronic bid submission and compliance with all solicitation instructions are strictly enforced to ensure responsive proposals.