156-27-048 Division 2 Culpeper Locations : HVAC/Mechanical Preventative Maint. and On-Call Repair

The Virginia State Police is soliciting bids for a renewable one-year term contract to provide comprehensive HVAC and mechanical services for Division 2 Culpeper and its associated area offices. The scope of work includes scheduled preventive maintenance, operational inspections, and special projects, as well as 24/7 on-call emergency repair services requiring a four-hour dispatch window. All work must adhere to manufacturer specifications, VOSH standards, and the Virginia Uniform Statewide Building Code, with a strict requirement for new OEM or authorized replacement parts. Contractors are required to submit service reports in PDF format within 48 hours of completion and must coordinate with a third-party contractor for Building Automation Systems. The contract will be awarded on a grand total basis to the lowest responsive and responsible bidder. Applicants must complete a mandatory site visit and provide a DPOR contractor license, an eVA Vendor ID or DUNS number, and a small business subcontracting plan if they are not DSBSD-certified. Payment is structured with quarterly invoicing for preventive maintenance and per-service call invoicing for on-call repairs. The agency maintains the right to cancel the contract with 60 days' written notice, and the contractor must retain all relevant records for five years following final payment.