156-27-049 Division 5 Chesapeake Locations : HVAC/Mechanical Preventative Maint. and On-Call Repair

Solicitation 156-27-049 is an invitation for bids from the Virginia State Police to establish a renewable one-year term contract for mechanical HVAC services. The scope of work encompasses the Division 5 Chesapeake Main Facility and associated area offices, requiring the contractor to provide all labor, supervision, equipment, and materials for scheduled preventive maintenance, on-call and emergency repairs, and special HVAC projects. Key deliverables include quarterly filter replacements, operational inspections, and specific annual maintenance for cooling towers, condenser water systems, heat exchangers, air dryers, and compressors, all performed according to manufacturer specifications. The contract is awarded on a grand total basis, with pricing structured around a mix of fixed preventive maintenance services and time-and-material hourly rates for on-call repairs and travel. Bidders must complete a mandatory site visit and submit electronic bids via the eVA portal by November 18, 2026. Required submission documents include a State Corporation Commission form, DPOR certification, a small business subcontracting plan, and at least three professional references. Contractors must maintain proper licensing and insurance, adhere to VOSH and Virginia Uniform Statewide Building Code standards, and provide the most favorable commercial warranties available. Payment is processed within 30 days of invoice receipt, with preventive maintenance billed quarterly and on-call services billed upon completion of each call.