160005 - Deliver & Spread Stone

The contract involves the delivery and tailgate spreading of #21B stone at three rural project sites within Wythe County, Virginia, under the Virginia Department of Transportation (VDOT). It is a one-year firm fixed-price arrangement with an estimated minimum daily delivery of 500 tons, to be completed within five business days of notification, weather permitting. The work must conform to VDOT’s material specifications, and the contractor is responsible for obtaining signed delivery tickets as proof of delivery. The contract emphasizes timely performance, proper packaging, and labeling of shipments, with all freight costs included in the unit price. Payment will be made within 30 days of invoice receipt and verification, with invoices requiring detailed documentation including contract and purchase order numbers. Key administrative and compliance requirements include the submission of a Virginia SCC registration form, a Small Business Subcontracting Plan aiming for 42% small business participation, and approval of subcontractors prior to work. The contract incorporates numerous state laws and policies, such as anti-discrimination, ethics, and non-employee employment restrictions, and mandates adherence to the Commonwealth’s Vendor Manual. It also reserves the right for the agency to inspect facilities before award and at delivery sites, conduct tests to ensure compliance with specifications, and reject non-conforming goods. The contract can be modified or terminated with proper notice, and all subcontracting and performance obligations remain the contractor’s responsibility. Bids are evaluated on a lowest responsive and responsible basis, with priority given to certified small businesses if applicable, and must be submitted electronically via eVA by July 24, 2025.