This Solicitation opportunity from Minnesota was posted on January 11, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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2024 Collaborative Experience Conference - MNCDHH

Closed

G0210-2000015130State & Local

Submission Closed02/05/2024, 03:00:00 PM CST

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 334310

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POSTED

1 day ago

DEADLINE

in 9 days

AI Contract Overview

The Minnesota Department of Administration is seeking proposals through a formal Request for Proposal process to secure a contractor for the 2024 Collaborative Experience Conference organized by the Minnesota Commission of the Deaf, Deafblind, and Hard of Hearing. The selected contractor will be responsible for coordinating conference planning, providing event space, catering, audio/visual equipment, and lodging accommodations. The conference is scheduled to take place between October 30 and November 9, 2024, with preferred dates from November 6 to 9, and is expected to host approximately 350 attendees. The venue must be located within 50 miles of the Brainerd postal address, and the contract will run until November 30, 2024. All responses must be submitted electronically via the SWIFT Supplier Portal by February 5, 2024, with late submissions not accepted. Responders are required to include specific documentation, such as declarations, exception forms, workforce certifications, and a detailed price schedule. Questions regarding the solicitation are due by January 26, 2024, and should be directed in writing to the designated contact. Vendors must also complete registration as suppliers if they are only registered as bidders to be eligible for contract award. Assistance with registration or the SWIFT system can be obtained through the provided helpdesk contact.

General Info

Agency

Minnesota Admin/State Procurement

NAICS

334310 - Audio and Video Equipment Manufacturing

Place of Performance

MN, USA

Set-Aside

NONE

Documents

rfp

High

amendment

High

amendment

High

contract-document

High

declarations-and-exceptions

High

rfp

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJan 11

Solicitation

Response DeadlineFeb 5

Deadline has passed

Submission Closed

02/05/2024, 03:00:00 PM CST

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Organization & Contact Information

AgencyMinnesota Admin/State Procurement

Contacts1 person available

OfficeN/A

Organization / AgencyMinnesota Admin/State Procurement

Office AddressN/A

Contacts

Staci StoerzingerGovernment Official

contact@example.gov

+1 (555) 000-0000

Full Description

***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted.
PURPOSE: The purpose for this Solicitation (RFP) is to receive responses and award a contract with a Contractor to provide conference planning, event space, catering services, audio/visual equipment, and lodging for the 2024 Collaborative Experience Conference for Minnesota Commission of the Deaf, Deafblind, and Hard of Hearing (MNCDHH).
DATES: The dates for the conference will be one option from the following selected dates: Preferred Dates are November 6 - 9, 2024; Alternative Dates are October 30 - November 2, 2024.
The estimated number of attendees in 350. The State does not guarantee a minimum number of attendees, lodging rooms or meals. Prices listed on the pricing pages are firm and will not be adjusted if the number of attendees falls below the estimate.
GEOGRAPHICAL LIMITATIONS: The conference venue must located within 50 miles of the U.S. Postal Office in Brainerd (422 Laurel Street, Brainerd, MN 56401), as measured using Google Maps™.
CONTRACT TERM. The Contract Term will be from the date of contract execution through November 30, 2024.
SUBMITTING QUESTIONS. The deadline for submitting questions is January 26, 2024, at 3:00 PM Central Time. Questions must be submitted in writing to Staci Stoerzinger at contact@example.gov. All questions received by the cutoff date and time will be responded to via an addendum.
SWIFT HELP DESK. Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at +1 (555) 000-0000 Option #1, then again Option #1.
Your bid is not submitted until you select the 'Submit Bid' button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation.
Responders need to submit all requested documentation, including, but not limited to, the following documents: 1. Attachment A: Responder Declarations 2. Attachment B: Exceptions to State's Standard Terms and Conditions 3. Attachment D: Responder Forms a. Veterans Preference Form (If Applicable) b. Workforce Certification 4. Attachment E: Additional Information 5. Exhibit D: Price Schedule
Thank you for your interest and participation.
Note: Suppliers registered only as bidders must register as suppliers before they can be awarded and event. Make sure that the registration occurs prior to notice of the intent to award.

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