2025-2026 M7B Snow Removal Services Bedford Residency

The Virginia Department of Transportation (VDOT) is soliciting bids for the 2025-2026 M7B Snow Removal Services for the Bedford Residency within the Salem District. This contract facilitates snow and ice control operations through the M7B program, wherein contractors provide and maintain various snow removal equipment including 4WD pickups, single-axle and multi-axle dump trucks equipped with plows and spreaders. Contractors are required to register electronically on the Plow4VA bidding platform beginning August 5, 2025, and must also maintain active registration in the Virginia eProcurement Portal (eVA) to be eligible. Key contract elements include the mandatory installation and operation of AVL tracking devices on licensed equipment, compliance with safety and operational standards such as the Virginia Work Area Protection Manual and OSHA regulations, and participation in sign-up sessions and inspections at designated VDOT locations. Contractors will receive a minimum guaranteed payment per equipment unit, with additional incentives including early registration and end-of-season performance bonuses. The contract covers a diverse fleet with hourly rates varying by equipment type, from $100 to $300 per hour, reflecting the equipment size and configuration (with owner- or VDOT-provided plows and spreaders). Minimum guaranteed payments range from approximately $2,000 to $12,000 per equipment unit, with total guaranteed minimum payments estimated between $13,600 and $138,800 across all listed equipment types; bonuses can add further compensation. Performance requirements emphasize continuous equipment readiness, operator certification (CDLs), and strict adherence to inspection criteria. Equipment inspections, acceptance, and issuing of VDOT-owned components occur at specified government facilities, with VDOT retaining authority to reject non-compliant equipment. Invoicing is managed through VDOT’s Severe Weather Application System (SWAS) using the Hired Equipment Time Tracking System (HETTS), with no use of federal portals like WAWF. The contract structure includes clauses specific to snow removal operations and equipment rigging, with modifications governed by local VDOT procedures rather than standardized federal acquisition clauses. While socioeconomic certifications such as SWaM are recognized as program eligibility criteria, formal size or status self-certifications within the contract documents are limited. The contract period is from November 2025 through April 2026, with obligations for equipment pick-up and return scheduling integrated into the agreement. Overall, this solicitation targets qualified snow removal contractors capable of meeting VDOT’s operational, safety, and reporting standards through a structured electronic contracting and performance verification process.