2026-018 - Onsite Swimming Pool Maintenance

Roanoke County is seeking proposals for an onsite swimming pool maintenance contract at the Green Ridge Recreation Center and Splash Valley Water Park, Virginia, with an estimated value between $50,000 and $200,000 annually. The procurement process is conducted through a formal Invitation for Bid (IFB) issued on August 1, 2025, with a submission deadline of August 15, 2025. The contract will be awarded based on a Lowest Price Technically Acceptable approach, emphasizing the total bid price while ensuring bidders meet minimum qualifications and compliance standards. The contract term is for one year, with up to four renewal options, and requires the successful bidder to provide comprehensive maintenance services, including equipment repairs, chemical treatments, preventative maintenance, and emergency response, with all work performed in accordance with applicable federal, state, and local laws, including Virginia OSHA standards. The contractual framework incorporates detailed terms and conditions outlined in the IFB, including references to the Sample Contract (Attachment E), exhibits covering insurance requirements, scope of work, and special terms. Bidders must submit their proposals sealed, marked appropriately, and include one original, one copy, and two digital copies—one redacted for proprietary information—by the specified deadline. The process mandates compliance with licensing, nondiscrimination, and immigration laws, and requires detailed pricing on hourly rates, material and equipment mark-ups, and comprehensive invoicing procedures. Inspection and acceptance are performed at the destination, with the County reserving rights to reject nonconforming work and conduct post-award audits. The selection process prioritizes price but considers factors such as bidder capability, past performance, and adherence to legal and ethical standards, with negotiations permissible if bids exceed available funds. Overall, the contract emphasizes compliance, transparency, and quality assurance to ensure safe, efficient, and lawful maintenance of the County’s aquatic facilities.