2026 Annual Snowmobile Law Enforcement Development Training Program for OPRHP Staff

The contract involves the organization and delivery of the 2026 Snowmobile Law Enforcement Development School, hosted by the New York State Office of Parks, Recreation and Historic Preservation (OPRHP). Scheduled to run from January 1 to December 31, 2026, the program targets law enforcement staff across all New York State counties, with a focus on training related to snowmobile regulation and enforcement. The procurement process is set as a service procurement under NAICS code 611430, with an estimated contract value ranging from $50,000 to $150,000. The solicitation emphasizes a lowest total cost award basis, requiring vendors to submit proposals by December 2, 2025, with detailed instructions on venue, accommodations, meals, conference facilities, and audio-visual needs to support approximately 50 attendees. The RFQ specifies that the event may take place in Central, Northern, or Western New York, and previous experience with similar events, such as hosting at Water's Edge Inn in Old Forge, NY, is noted. The contractual clauses are embedded within Appendix B1 and include provisions on order of precedence, applicability, governing law, sales tax exemption, litigation support, purchase orders, force majeure, indemnification, liability limitations, and termination rights. Notably, force majeure clauses recognize extreme marketplace volatility, allowing the agency to adjust or cancel performance if unforeseen economic disruptions occur. The contract also incorporates standard NYS-specific certifications, including small business, minority-owned, women-owned, and service-disabled veteran-owned business affirmations, along with certifications related to lobbying laws and prior non-responsibility findings. The agreement emphasizes compliance with state laws, including anti-lobbying statutes, and mandates certifications under penalty of perjury, with potential disqualification for false statements. While the solicitation does not specify detailed performance or delivery schedules, it mandates that work be performed in accordance with the RFQ requirements, and inspections may occur on-site at the venue or during event execution. The contract stipulates that acceptance is contingent upon meeting the specified standards and requirements, with the agency responsible for final inspection and approval. The procurement emphasizes transparency and compliance, requiring vendors to submit proposals electronically via email by the specified deadline, with no explicit page limits or formatting instructions beyond adherence to the RFQ form. Overall, the contract aims to ensure a cost-effective, compliant, and well-organized training program to enhance snowmobile law enforcement capabilities across New York State.