2026 SUMMER FUN ARTS & CRAFTS SUPPLIES (PUNA/KA'U DISTRICT)

The County of Hawai‘i Parks and Recreation - Recreation Division has issued a Request for Quotation (RFQ R2603827) for the procurement of arts and crafts supplies intended to support the 2026 Summer Fun program in the Puna/Ka‘u District. The solicitation was posted on February 23, 2026, with quotations due by February 26, 2026, 2:00 pm HST, submitted exclusively through the County’s OpenGov Procurement Portal. The procurement encompasses a broad range of items, including paint brush sets, craft brushes, tote bags, aprons, scissors, glue sticks, washable paint sets, colored pencils, crayons, construction paper packs, and watercolor paper pads, with quantities specified per line item. Pricing details were not provided in the solicitation documents, indicating potential separate pricing submission or subsequent negotiation. Delivery to a designated site in Hawai‘i is required by May 1, 2026, with an award determined on an individual line item basis to the lowest responsive and responsible offerors. This procurement is conducted under the County of Hawai‘i’s local procurement code and Hawai‘i Administrative Rules, rather than federal acquisition regulations, and therefore does not incorporate standard FAR clauses or federal contract numbering conventions. Key contractual provisions include indemnification, non-discrimination compliance, record retention with audit rights, campaign contribution restrictions, and a mandatory tax clearance certificate through Hawai‘i Compliance Express. Payment is administered through the County’s Purchasing Division in Hilo, HI, with no electronic invoicing system specified. Evaluation of quotations depends on responsiveness, responsibility, and adherence to the County’s standards, with both Invitations for Bids and Requests for Proposals methods referenced, suggesting flexibility toward lowest-price or best-value determinations as appropriate. Contractor obligations require full compliance with solicitation specifications, delivery FOB destination inclusive of taxes and freight prepaid, and acceptance of goods at the specified delivery point after inspection. The solicitation demands certifications for wage and labor compliance and cost or pricing data when applicable. Packaging requirements focus on functional elements such as stackable, securely latched containers with clear lids; however, no formal bar-coding or military standard compliance is mandated. Overall, this solicitation is designed to facilitate the timely and compliant procurement of arts supplies critical to the County's youth recreational programs, governed primarily by local procurement rules with careful attention to contract administration, delivery, inspection, and statutory compliance.