2026 SUMMER FUN SPORTS EQUIPMENT AND SUPPLIES (PUNA/KA'U)

The County of Hawai'i, through its Parks and Recreation - Recreation Division, is soliciting quotations for the procurement of sports equipment and supplies for the 2026 Summer Fun program in the Puna and Ka’u regions under solicitation number R2604840. Responses are required to be submitted exclusively through the OpenGov Procurement Portal by the deadline of May 6, 2026, with no late submissions accepted unless due to a documented system failure. The contract is governed by state and county procurement laws, specifically Hawaii Revised Statutes Chapter 103D and Hawai‘i Administrative Rules Title 3, rather than federal FAR regulations. Offerors must comply with mandatory certifications including a tax clearance from both federal and state authorities, a Hawai‘i Compliance Express certification for contracts over $2,500, and wage compliance under HRS §103-55 for contracts exceeding $25,000. A Certificate of Cost or Pricing Data is required if the offer exceeds $100,000 and there is insufficient price competition. All deliveries must be F.O.B. destination, with the contractor responsible for all freight, handling, and delivery charges, and must include the purchase order number on the shipping label and an electronic confirmation prior to delivery. Performance and payment bonds are required if specified in the special provisions, along with adherence to non-discrimination policies under Title VI and a prohibition on campaign contributions to County officials during the contract term. The contractor must not be debarred or suspended from doing business with federal or state entities. The procurement does not require UEI, CAGE codes, or socioeconomic certifications, and no formal evaluation factors or award criteria weights are published, but awards will be made based on best value to the County, potentially involving trade-offs and Best and Final Offers. Deliverables will be inspected and accepted at the designated performance location, and all items must conform exactly to specifications with no substitutions allowed. Contract administration is handled by the County Purchasing Division located at 25 Aupuni Street, Suite 1101, Hilo, HI 96720, although specific Contracting Officer Representative or COTR contacts are not provided. The total estimated contract value is not available, and no line-item pricing is disclosed in the solicitation.