25-214 E-Procurement

Augusta, Georgia, is seeking vendor input through a comprehensive Request for Information (RFI) to evaluate available E-Procurement Systems that can support its procurement operations. The RFI aims to gather detailed information on system functionalities, security features, integration capabilities, reporting tools, and user interface requirements to inform the development of a future Request for Proposal (RFP). The procurement process is managed by the Augusta Information Technology Department and the City’s Procurement Department, with responses due by July 25, 2025. Vendors are instructed to submit sealed proposals, including an unbound original and two copies, with specific packaging and labeling instructions, and are encouraged to demonstrate their solutions live during the evaluation process. The scope of the RFI emphasizes the need for a robust, secure, and flexible E-Procurement System capable of handling various procurement activities, including bid posting, online bidding, vendor registration, contract management, and data analytics. Key technical requirements include support for SQL Server or SaaS database architectures, comprehensive security logging, role-based access controls, and compatibility with current and future Windows operating environments and browsers. The system should facilitate seamless integration with Augusta’s financial systems, support document attachment in multiple formats, and provide extensive reporting and dashboard capabilities. Additionally, the solution should incorporate features such as workflow configuration, AI-assisted bid and contract management, and mobile access. The RFI specifies that vendors must be prepared for live demonstrations of their modules, provide ongoing support and maintenance, and support remote access via Augusta’s VPN platform. This initiative is part of Augusta’s effort to modernize its procurement processes, improve transparency, and enhance operational efficiency, with no contractual commitments or awards made at this RFI stage.