25-287739.FMD.ChillerMaintenance

The California Department of General Services is soliciting bids for comprehensive chiller maintenance and repair services at FMD Building #058 under solicitation number 0000039703, with proposals due by July 21, 2026. The contract requires a qualified contractor to provide all labor, equipment, and materials to perform preventive maintenance, inspections, eddy current testing, vibration analysis, York VSD inspections, troubleshooting, repairs, and technical support services on specified chillers listed in Exhibit A. Services must adhere to manufacturer recommendations and comply with California Building Standards Code Title 24 and NFPA 70E electrical safety standards, including the use of arc flash safety equipment. The contractor must hold a valid California Class C-20 HVAC license and be registered with the Department of Industrial Relations. A minimum of three percent participation by a Disabled Veteran Business Enterprise is mandatory and failure to meet this threshold renders a bid non-responsive. All bidders must certify compliance with state civil rights laws, the Darfur Contracting Act, and federal sanctions, and must not be classified as a scrutinized company under Public Contract Code section 10476. Invoicing is required monthly in arrears via the DGS Invoice Payment Portal, mail, or email, and must include detailed service records, contract number, dates, location, rates, and certification references. The contractor is responsible for supplying all incidental materials at no additional cost to the state, and must pay prevailing wages to all workers and subcontractors as mandated by state labor laws. Performance is governed by a three-year term with semi-annual and annual service intervals strictly regulated by calendar day windows. All work must be inspected and accepted by the FMD Contract Administrator, and the contractor unconditionally warrants all work for one year from acceptance, bearing full responsibility for remedying defects or damage caused by faulty materials, workmanship, or design. The award will go to the lowest responsive and responsible bidder, with small business and DVBE preferences applied during evaluation without altering the contract value. The contractor must maintain current licenses and provide renewals within 30 days of expiration, and any overpayment may be offset from future payments. Proposals must be submitted per strict formatting rules—no electronic or fax submissions are accepted, no confidentiality labels are permitted, and all required attachments, including proof of insurance, certifications, cost sheets, and bidder declarations, must be included in exact order.