25-300211.FMD.EngineeringStaffing

The California Department of General Services, through its Facilities Management Division, is seeking qualified contractors to provide engineering and maintenance staffing services for state-owned buildings in the Bay Region, centered in Alameda, California. The contract requires the provision of up to five Chief Engineers, twenty Stationary Engineers, and seven Maintenance Mechanics, all must meet State of California job classification standards and be available to work up to seven days a week, 52 weeks a year, as needed. Staffing must maintain consistency at each building site to ensure service continuity, and substitutions require prior written approval from the FMD Contract Administrator. The contractor must hold all legally required professional licenses and provide renewed documentation within 30 days of expiration. Rates submitted in the bid are fixed for the full 36-month term and must include all specified labor hours, with overtime and holiday hours estimated but not guaranteed. Travel, fuel, freight, and tax surcharges are explicitly non-reimbursable, and all costs must align with the Cost Sheet (Attachment 8). The solicitation mandates strict adherence to submission protocols: bids must be delivered as sealed physical packages labeled “DO NOT OPEN,” sent to the specified West Sacramento address, and include all required attachments—Bid Submission Checklist, Bidder Certification Sheet, Bidder Declaration, Payee Data Record, and Bidder References—with original or scanned wet signatures. Electronic or fax submissions are rejected outright, and any material marked confidential or proprietary will result in disqualification. Bidders must certify their status as California Small Businesses or Disabled Veteran Business Enterprises through the OSDS, provide supporting documentation, and demonstrate a Commercially Useful Function relevant to the scope. The contract is subject to the California Public Records Act, meaning all terms and pricing are public, and must comply with state and federal laws, local ordinances, CAL/OSHA safety standards, and specific acts including the Darfur, Iran, and Unruh Civil Rights Act. The award will go to the lowest responsive and responsible bidder, with tie-breaking determined by coin flip witnessed by state employees. Invoices must be submitted monthly via the DGS portal (preferred), mail, or email and must match the contractor’s official name on Standard Agreement 213, include contract number, service date, location, rate, retention amount, and certification IDs. Payment follows Government Code Chapter 4.5, and overpayments may be recovered through direct refund requests or offset against future invoices. Termination for cause is immediate for failure to comply with terms, non-compliance with DVBE participation levels, economic