25RFP82 EMS Patient Cardiac Care Monitor

Williamson County, Texas, is soliciting sealed proposals under solicitation 25RFP82 for the procurement, delivery, and implementation of approximately 35 advanced FDA-approved EMS patient cardiac care monitors and defibrillators for Williamson County Emergency Medical Services. The scope of work includes the supply of base kits and accessories, ESO ePCR integration, staff training, and a minimum five-year service agreement. The procurement process follows a strict timeline, beginning with a posting date of September 26, 2025, and concluding with a final delivery deadline of September 1, 2026. Proposals are due by October 30, 2025, and will be evaluated through a two-phase process consisting of trial selection and final selection based on technical attributes, field trials, and pricing. Respondents must provide comprehensive documentation, including an executive summary, a quality control and safety program, and a detailed pricing sheet. Mandatory submissions include a transmittal letter, a conflict of interest questionnaire, and a proposal affidavit certifying compliance with Texas Government Code restrictions regarding boycotts and prohibited countries. Additionally, vendors must disclose their past performance through lists of similar contracts and any terminated contracts from the last five years. The contract incorporates a FEMA addendum from October 2024, which mandates specific provisions regarding breach remedies, termination, and Equal Employment Opportunity requirements.