26-0005 SOFTWARE - MAINTENANCE - ANNUAL RENEWAL - IBM Rene

The contract involves the annual renewal of software maintenance for the IBM Host Access Client Package used by the Los Angeles County Internal Services Department, with a focus on supporting the existing County computer systems for the period from July 1, 2025, through June 30, 2026. The procurement is valued between 500,000 and 1,500,000 dollars and covers support for approximately 600 authorized users under the IBM Passport Advantage program. The renewal ensures continued compatibility, updates, and support for the software, which must electronically be delivered, emphasizing compliance with County standards and licensing terms. Bidders are required to be authorized resellers or distributors, providing certification letters from the manufacturer or authorized distributor within 90 days of the bid deadline, and must demonstrate the ability to interoperate with existing systems to meet minimum performance standards. The solicitation specifies that bids must be submitted exclusively through the County’s Vendor Self Service portal by June 25, 2025, with no acceptance of faxed or emailed responses. The evaluation process prioritizes the lowest responsive and responsible bid, with the County reserving the right to select the most suitable offer based on responsiveness, responsibility, and compliance with all terms. The contract emphasizes strict adherence to procurement policies, including certification of authorization, timely delivery, and compliance with applicable laws. Additional requirements include detailed bid documentation, certification of authorized resellers, and the inclusion of specific forms such as Appendix A and community business enterprise information, reflecting a comprehensive and tightly regulated procurement process tailored to ensure system integrity and vendor accountability.