26-416CMS-BOPM4-B-51730 | HVAC Chiller Repair Maint J0171 Spfld

The solicitation numbered 26-416CMS-BOPM4-B-51730 issued by the Illinois Department of Property Management pertains to HVAC chiller repair and maintenance services at the Springfield facility (J0171, 801 S. 7th Street). The contract requires vendors to provide all labor, materials, tools, and supervision necessary to ensure timely and quality maintenance and repair work on York chillers, strictly adhering to federal, state, and local safety, licensing, and workmanship standards. The contract term extends for four years with full performance at the Springfield location and delivery acceptance tied to completed work inspections by the Facility Manager or designee. Work must meet prevailing wage requirements and OSHA safety regulations, with all repairs warranted for at least 12 months ensuring merchantable quality and defect-free workmanship. The vendor must employ factory-trained York chiller technicians and maintain appropriate licensing and compliance disclosures throughout the contract period. Contractual obligations incorporate Illinois' standard terms, including payment procedures, confidentiality, modifications, terminations, and force majeure provisions, while emphasizing compliance with applicable laws such as the Freedom of Information Act and prevailing wage statutes. The State reserves the right to conduct criminal and driver history background checks on vendor personnel, requiring immediate reassignment if necessary, and prohibits the vendor from hiring current State employees during contract performance. Evaluation for award is based on a Lowest Price Technically Acceptable (LPTA) methodology, focusing on responsiveness, responsibility, and compliance rather than trade-offs between price and non-cost factors. Vendor certifications and disclosures consistent with Illinois procurement regulations are mandatory, ensuring integrity and eligibility. Invoicing is administered through Central Management Services in Springfield, with reimbursements subject to appropriation availability. Additionally, vendors must adhere to strict worksite conduct requirements including controlled access, signage, and protection of State property, alongside annual reporting on veteran hiring and subcontractor usage to support compliance with Illinois’ Business Enterprise Program outreach goals.