26-482DPH-POLPL-B-50566 | OPPS Vital Records Archival Document Cases

The Illinois Department of Public Health is soliciting quotes for a one-time purchase of 2,000 archival document cases under solicitation number 26-482DPH-POLPL-B-50566. The cases must strictly adhere to the National Archives and Records Administration (NARA) October 2015 specifications or the most current version. Technical requirements include dimensions of 10x9x5, acid-free and lignin-free materials buffered with calcium carbonate, a pH balance between 8.0 and 9.5, and a minimum paperboard thickness of 60 pt. Each case must feature metal edging, a hinged lid with a telescoping shallow front, and a mechanically attached pull cord. Specific identification markings, including the manufacturer name, pH range, and year of manufacture, must be embossed on the outside bottom of each box without penetrating the interior. The contract will be awarded to the vendor who meets all mandatory qualifications and offers the lowest price. Selected vendors must provide a one-year warranty against defects and complete inside delivery to the 4th floor stacks of the Howlett Building in Springfield, Illinois, within 60 days of the award. Submission of quotes requires electronic filing via BidBuy, including product specification sheets, independent test certifications, and a warranty statement. The vendor must comply with standard Illinois certifications regarding legal entity status, tax compliance, and equal opportunity, while maintaining general commercial liability and auto insurance. Payment is subject to the State Prompt Payment Act and the availability of state or federal appropriations.