26-61301-001 Irrigation Materials for Uncle Remus Golf Course

The Putnam County Board of Commissioners is soliciting sealed bids for the procurement of materials to install a new irrigation system for all nine holes at the Uncle Remus Golf Course in Eatonton, Georgia. The scope of work requires a distributor to furnish a new Golf 2-Wire Central Control System with Interface, Golf Series rotors, and specific equipment including HDPE pipe, wire, electrical components, and valves. Acceptable sprinkler series include Hunter GT800, Rain Bird 752/952, or Toro Infinity. The project must be substantially complete within 120 calendar days from the Notice to Proceed, with materials delivered prior to the start of the project. Bids must be submitted by 3:00 p.m. on Thursday, September 10, 2026, and must remain valid for 60 business days. To be considered, distributors must have at least five years of experience providing materials for HDPE systems and provide a work resume, reference list, and unit pricing on company letterhead. The award will be granted to the lowest responsive and responsible bidder. Selected suppliers are required to provide training for maintenance personnel and a minimum five-year warranty on all materials starting from the date of final acceptance. Contractors must comply with strict insurance requirements, including general liability, automobile liability, and workers compensation, and must be registered with the E-Verify program. Materials must adhere to specific packaging, marking, and storage standards to prevent corrosion and damage, particularly for HDPE piping and fittings. Payment is processed monthly, with full payment due within 10 business days of delivery, contingent upon the provision of a Sales Tax Certificate and an Affidavit and Waiver of Lien for final payment.