Landscape Materials (Annual Contract)

Solicitation RFB No. 27-0013 is an annual contract for the Columbus Consolidated Government in Georgia to procure landscape materials, specifically pine straw, wheat straw, and hay, on an as-needed basis. These materials will support the Public Works, Parks and Recreation, and Cooperative Extension departments, as well as other city agencies. The contract requires vendors to deliver materials within 72 hours of an order with no minimum order requirement. All shipping and freight charges must be included in the unit cost, and the city will not pay additional fees. For bulk pine straw orders via tractor-trailer, trailers may remain on-site until the next purchase. The city will award the contract to the lowest responsive and responsible bidder, potentially utilizing a single vendor, line-item awards, or a primary and secondary contractor structure. All provided materials must be new, in current production, and in first-class condition using standard commercial packaging. The contract includes a price escalation cap of 5 percent after the initial two-year term and a ten-day cure period for default terminations. Bidders must submit a single PDF via the OpenBids portal by the December 2, 2026, deadline, including all required forms such as the Bid Form, Pricing Pages, and a W-9. Compliance with federal standards, including the Build America, Buy America Act, 2 CFR 200, and various labor and safety laws, is mandatory.