26HS0013 - Cemetery Operations Equipment Maintenance and Repair Services

The California Department of Veterans Affairs is soliciting bids for contract 26HS0013 to provide cemetery operations equipment maintenance and repair services at the California Central Coast Veterans Cemetery in Seaside, CA. The selected contractor will be responsible for providing all labor, materials, staff, transportation, and necessary permits to maintain and repair specific equipment, including Kubota excavators, John Deere Gators, and John Deere tractors. The scope of work includes regular semiannual maintenance, non-emergency repairs with a 24-hour on-site response requirement, and emergency repairs requiring diagnosis and commencement within two hours of notification. All replacement parts must meet or exceed Original Equipment Manufacturer specifications, with the contractor providing parts up to $500 per repair at no additional cost to the State. The contract term is scheduled to run from November 1, 2026, through June 30, 2029, with the possibility of a one-year extension. The award will be granted to the lowest responsible bidder based on a mandatory Bid Rate Sheet covering maintenance, non-emergency repairs, emergency repairs, and a parts allocation with a maximum amount of $10,500. Bidders may benefit from evaluation preferences, including a 5% preference for certified Small/Micro businesses and tiered incentives for Disabled Veteran Business Enterprise participation. Bids must be submitted via email by September 2, 2026, at 5:00 PM, following specific subject line and body instructions. Compliance with various state and federal regulations, including HIPAA and California civil rights laws, is required, and the contractor will be subject to state audits for three years following final payment.