26VS0002- Boiler Maintenance and Incidental Repairs

The California Department of Veterans Affairs (CalVet) is soliciting services for boiler maintenance and incidental repairs at the Veterans Home of California – Ventura, located at 10900 Telephone Road, Ventura, CA 93004. The contract, identified as 26VS0002 and classified under NAICS Code 238220, requires the contractor to perform semi-annual and annual preventive maintenance on three Raypac Hi Delta boilers (model H3-0920B), each with a 900,000 BTU/HR capacity, including safety inspections, combustion testing, hydrostatic testing, cleaning of tubes and strainers, and full system evaluations. The contractor must provide all labor, tools, materials, transportation, licenses, and permits necessary to complete the work and is obligated to perform unlimited emergency repairs, with same-day response required during business hours unless a written delay notification is submitted. Replacement parts up to $500 per repair are included at no additional cost, and all parts must be new, factory-manufactured or exceed OEM specifications. The contractor must employ at least one factory-trained technician and guarantee all services and parts for a minimum of 90 days, while adhering to all applicable federal, state, city, and county regulations, including HIPAA, ADA, and prevailing wage requirements. The contract term runs from July 1, 2026, through June 30, 2028, with performance commencing only upon receipt of written notification and an executed agreement from CalVet. The total contract value is $20,000, covering all scheduled services and parts for the boilers, with monthly invoicing required and payments governed by Government Code Chapter 4.5. Invoices must be submitted to the CalVet Contract Manager and the CalVet Accounting Office in Sacramento, including specific details such as the contract number, dates of service, technician names, classifications, and total amounts billed, with the final invoice clearly marked as “Final Invoice.” Bidders must submit a complete package including the Payee Data Record (STD 204), Contractor Certification Clauses (CCC 4/2017), DVBE declarations if applicable, Commercially Useful Function Certification, insurance certificates, and adherence to the Darfur Contracting Act and California Civil Rights Laws. The award will be made to the lowest responsible bidder who meets all mandatory requirements, with DVBE participation of at least 3%