27-0049 5 Xerox W110 Scanner (Brand Only)

Solicitation RFB-IS-27200225, issued by the California Internal Services Department for the Department of Children and Family Services, seeks the procurement of five new Xerox W110 Scanner units (Part Number: XW110-A) for the WIC 827 unit. The contract is structured as an initial 12-month lease based on fair market value, with options to extend for up to two additional years. The award will be granted to the lowest total acceptable offer on a lot total basis. Due to critical integration compatibility requirements, no substitutions are permitted, and bidders must strictly adhere to technical specifications, including USB-C interface and specific power requirements. The vendor is also responsible for coordinating installation and setup with ISD and BIS engineers, specifically for LDAP and Active Directory integration, and must remove and dispose of all packing materials upon delivery. The submission deadline is November 2, 2026, via the online portal. Bidders must provide a complete package including detailed product literature, manufacturer authorization letters dated within 90 days, and various certifications such as the Proposer's Organization Questionnaire and Community Business Enterprise information in Excel format. The contract includes several mandatory compliance clauses, including the Federal Uniform Guideline Clause, child labor standards, and the County's Child Support Compliance Program. Additionally, the vendor must agree to provide priority delivery during disastrous events and give employment consideration to participants in the GAIN or GROW programs for any new personnel needs. Performance will be judged solely by the County of Los Angeles, with an acceptance test period not exceeding 30 days from receipt of the equipment.