300 LE District 2 HQ Trash Removal

The Indiana Department of Natural Resources (IDNR) has issued a solicitation (No. 003000000086241) for refuse pickup and disposal services at its Law Enforcement District 2 Headquarters located at 1353 S. Governor’s Drive, Columbia City, Indiana. The contract term is for one year beginning January 1, 2026, through December 31, 2026, with the option to renew for up to four additional years. The scope requires monthly pickup and disposal of refuse using an 8 cubic yard container, with pricing to include both the contractor’s service fee and any landfill or incinerator pass-through charges. Pricing must be firm and inclusive of all charges, and bids will be evaluated on a Lowest Price Technically Acceptable basis. Bidders must submit a completed bid package by December 22, 2025, at 10:00 AM EST via email or mail to the designated contact, Nicholas Ramsey. Submission through the supplier portal is not permitted, and manual signatures are required for bids exceeding $75,000. The contract incorporates state-specific terms and conditions governing compliance with federal, state, and local laws including nondiscrimination, drug-free workplace certification, affirmative action, and employment eligibility verification through E-Verify. The contractor must maintain all necessary licenses and insurance and ensure continuity of services, including phase-in and phase-out support if the agreement ends or personnel change. Delivery is FOB destination to the District 2 Headquarters and must adhere to detailed packaging and labeling requirements including itemized packing slips. The State will inspect and accept services at its premises, retaining the right to reject non-conforming services or require correction at the contractor’s expense. Payment is made via electronic funds transfer in arrears within 35 days, with registration and subcontractor payment reporting required if applicable. Additional contract provisions address termination for convenience, funding cancellation, confidentiality, and other administrative requirements, with all bid prices to remain firm for the contract duration unless landfill fees change as permitted by contract terms. The contract reflects an approximate total value range of $50,000 to $150,000 over its potential term.