319-25 Small Uncrewed Aircraft Systems, Docks and Parts

Section 1:                 IntentThe intent of this Invitation to Bid (ITB) is to establish various parts, components, docks, and applications for small uncrewed aircraft systems (sUAS) including Drone in a Box (DIB) solutions.Section 2:                 Contract DurationThe Contract shall be in effect for twelve (12) months from the date of award.Section 3:                 Free on Board (F.O.B.) Place of DestinationPlease be advised, the vendor must honor any bid price submitted in thisInvitation to Bid for all ODOT’s twelve (12) Districts and eighty-eight (88) counties in the State of Ohio. All deliveries shall be Free on Board (F.O.B.) to any of ODOT’s twelve (12) Districts and eighty-eight (88) county destination locations in the State of Ohio, as per the enclosed map.Purchase orders when issued, will detail specific destination points. The Department will not accept any additional charges for these deliveries. District 1 - LimaDistrict 7- SidneyDistrict 2 - Bowling GreenDistrict 8 - LebanonDistrict 3 - AshlandDistrict 9 - ChillicotheDistrict 4 - AkronDistrict 10 - MariettaDistrict 5 - JacksontownDistrict 11 - New PhiladelphiaDistrict 6 - DelawareDistrict 12 - Garfield HeightsCentral Garage - Columbus UAS Center - Springfield airport Section 4:                 DeliveryDelivery shall be made within 30 calendar days upon written or verbal notification of a valid State of Ohio purchase order.
:                 Delivery Hours

All deliveries shall be made between the hours of 8:00 a.m. and 3:00 p.m., Monday through Friday, excluding State holidays, unless special permission is granted by the Department to temporarily waive or adjust this requirement.   Section 5:                  F.O.B. Delivery Minimum Order: $250.00 
Orders meeting or exceeding the minimum shall be shipped F.O.B. Place of Destination at the unit price quoted.


 

Orders amounting to less than the minimum shall be shipped at the unit price quoted, prepaid with freight/shipping charges added to the invoice. Copies of freight/shipping charges are to be included with the invoice.


 

No minimum shall apply to an order picked up by the Department of Transportation at the vendor location, at the unit price quoted.


Section 6:                 AwardThis is a Multiple Award Invitation to Bid. All bidders meeting specifications will be considered for award.Section 7:                 Descriptive LiteratureAll vendors will be required to submit descriptive literature in their bid package.Section 8:                 Product SpecificationsVendors are required to provide the requested OEM or approved non-OEM repair parts as listed by part number or an approved equal that will be fully compatible to existing material. It will be the vendor’s responsibility to verify that non-OEM parts meet or exceed the requirements of OEM parts. If no part number is listed, it can be assumed that various models of devices / equipment may be approved to be acceptable.The purchasing contract is intended to provide various parts, components, docks, and applications for small uncrewed aircraft systems (sUAS) including Drone in a Box (DIB) solutions.Small uncrewed aircraft systems (sUAS)A small, unmanned aircraft system (sUAS) comprises an unmanned aircraft and the equipment necessary for the safe and efficient operation of that aircraft (see definitions below). The system generally includes a fixed or rotary-wing (tethered or non-tethered) aircraft and a Ground Control Station (GCS). sUAS must be operated in accordance with Federal Aviation Administration (FAA) regulations and statutory requirements. Comprehensive sUAS guidance is available on the FAA’s website at https://www.faa.gov/uas/.   Small unmanned aircraft means an unmanned aircraft weighing less than 55 pounds on takeoff, including everything that is on board or otherwise attached to the aircraft.
 
Small unmanned aircraft system (small UAS) means a small unmanned aircraft and its associated elements (including communication links and the components that control the small unmanned aircraft) that are required for the safe and efficient operation of the small unmanned aircraft in the national airspace system.
Typical Applications: Applications that will likely be implemented: Bridge Inspection Surveying Construction Monitoring 3D Scan Mapping Photogrammetry Magnetometer Lidar Ground Penetrating Radar Video capture Site analysis design Stockpile quantity Infrared scan Training
Common acronyms:  AAM – a safe, automated air transportation system for passengers and cargo in urban and rural locations.
 
Dock - anything that functions as a landing and charging station for drones, providing a safe and convenient location for drones to land and recharge their batteries, without requiring manual intervention by an operator.  
 
Drone – Uncrewed Aircraft
 
Drone in a Box - is an emerging form of autonomous uncrewed aerial vehicle (UAV) technology that uses drones that deploy from and return to self-contained landing “boxes.”
 
eVTOL– aircraft is a variety of VTOL aircraft that uses electric power to hover, take off, and land vertically.
 
GCS – sets of ground-based hardware and software that allow UAV operators to communicate with and control a drone and its payloads, either by setting parameters for autonomous operation or by allowing direct control of the UAV.
 
sUAS– means a small unmanned aircraft and its associated elements (including communication links and the components that control the small unmanned aircraft) that are required for the safe and efficient operation of the small unmanned aircraft in the national airspace system.
8.1 SpecificationsAll associated groupsOn-site training per hourThis item covers on-site support for preventative maintenance, diagnosis of problems, repairs, and inspections of DIB sites, including but not limited to the dock, antennas, sensors and associated equipment. Vendor must be trained and certified by the manufacturer of the equipment. Item shall be paid by the hour. All travel expenses (i.e. mileage) should be incidental to the cost per hour.All equipment and materials necessary for onsite support of minor materials including, but not limited to, fuses, fasteners, jumper cables, and cable connectors shall be included in this work.Furnish all handouts, manuals, and product information. The training shall take place at ODOT UASC Center 1251 W. Blee Rd. Springfield, OH 45502 Furnish all media, literature and test equipment needed to present the training. Training instructor(s) shall be directly from the manufacturer, experienced in the skill of training others, and have conducted a minimum of three one day training courses on DIB technology. ODOT – UAS Center shall coordinate the training a minimum of 30 days in advance of proposed date of training. Training shall be for up to 25 people. Any travel, lodging, meals, and transportation should be incidental to the training cost.On-site training per dayThis item covers on-site support provided by a specialist from the equipment manufacturer for onsite assistance with but not limited to troubleshooting, programming, and testing of the DIB and aircraft. Item shall be paid for by the day.Furnish all handouts, manuals, and product information. The training shall take place at ODOT UASC Center 1251 W. Blee Rd. Springfield, OH 45502 Furnish all media, literature and test equipment needed to present the training. Training instructor(s) shall be directly from the manufacturer, experienced in the skill of training others, and have conducted a minimum ofthree one day training courses on DIB technology. ODOT – UAS Center shall coordinate the training a minimum of 30 days in advance of proposed date of training. Training shall be for up to 25 people. Any travel, lodging, meals, and transportation should be incidental to the training cost.GROUP 8aSmall Uncrewed Aircraft Systems (sUAS)  Drone in a box solution (DIB)Requirements:  The aircraft must have geofencing. The return to home feature must not allow sUAS to deviate from the normal planned flight path The aircraft must have a standard remote ID declaration of compliance. The drone must be equipped with lighting to increase the conspicuity of the sUAS to 3 statute miles at night and 1 statute mile during the day. Unmanned aircraft system (ground controller and/or aircraft) must BOTH audibly and visually alert the remote PIC of degraded system performance, sUAS malfunction, or loss of Command and Control (C2) link between the ground control station and the sUAS. The ground control station MUST receive ADS-B signals. The ground control must display altitude, position, direction of flight, flight mode, battery life, and C2 status. If the aircraft loses link, it must follow a predetermined route to reestablish the link or immediately land at a predesignated location. All equipment must be in compliance with FCC regulations.
Note: Examples of Drone in a Box solutions                                                                                                                                                                                                                 Skydio Dock                      Airobotics Optimus 1-EX                              Percepto GROUP 8cSmall Uncrewed Aircraft Systems (sUAS)  Item 8c-14 Field SurveyThis section covers system integration, installation, configuration, application integration, testing maintenance and training.Perform a site analysis to address a variety of issues, such as physical requirements, environmental conditions, application needs, component location, range, and coverage.Group 11 - Weather SystemsThis group is included to provide ODOT UAS Center with support related to weather sensor deployment, integration and other meteorological services and technologies being utilized through this contract. The bid items will be procured through separately defined scopes of work as determined by the needs of the UAS Center Program and associated with the equipment per this contract.For each sensor including maintenance a device uptime of 95% is required. The vendor is required to provide documentation related to sensor uptime each month.Group 12 - Contractor SupportThis group is included to provide ODOT UAS Center with support related to the various aspects of developing UAS operations, obtaining waivers and authorizations from the Federal Government and conducting UAS operations in support of the technologies being utilized through this contract. The bid items will be procured through separately defined scopes of work as determined by the needs of the UAS Center Program. The ODOT UAS Center will provide access and needed training on any specialized software that is identified as required. In order to perform these services, each vendor shall conform to the below requirements and shall submit documentation as to how they meet the requirements at the time of bid. 
Experience on pre-construction site review; aerial surveying; measurement of excavation depths and material stockpiles; monitoring and documenting jobsite progress; productivity, safety, and security. Pilots must have Remote Pilot Airman Certificate. Aircrafts must be registered, less than 55 pounds, and a safety pre-flight check completed. Operation must be within the pilot’s sight, under 400’, below 100 mph, and not fly over people. Shall have a minimum of S1,000,000 of Liability insurance. At least 100 hours of experience of construction site monitoring and documentation with references and examples of collected data. Aircraft must be capable of storing pictures and video. Experience with the use of ODOT Flight Management Software.