32-12-6650 Stencil Body, Paint (Turnkey), Cab and Chassis, diesel fueled

The California Department of Transportation’s solicitation 32-12-6650, issued on May 12, 2026, seeks procurement of one stencil body, paint turnkey unit mounted on a diesel-fueled cab and chassis. This “One Time Acquisition” requires delivery and final acceptance within 330 calendar days after receipt of the Purchase Order, with FOB destination and freight prepaid terms. The equipment must be new, meet stringent fabrication and operational standards including welded steel construction, and comply with environmental regulations such as CARB and EPA emissions. Specific performance outputs include integrated LED lighting systems, calibrated delineation markings, and manufacturer identification plates, all adhering to prescribed font and size specifications. Pre-delivery inspection must occur at a secure vendor facility within California, followed by final inspection at the designated delivery location, with acceptance contingent on full compliance with Purchase Order specifications, safety standards, and proper documentation submission. The solicitation process emphasizes strict pass/fail evaluation criteria on responsiveness and bidder responsibility, with award based on lowest price technically acceptable. Bidders must submit all required certifications, including socio-economic status declarations and certificates related to disabled veteran business enterprise participation when applicable. Training by qualified service representatives is mandated, alongside requirements that suppliers be manufacturers or authorized dealers capable of providing repair parts within five working days. The contract allows for up to a 10% increase in value via written Purchase Order changes for approved options or unforeseen requirements. Contract administration is managed by Caltrans with payments directed to specified Sacramento addresses, and invoicing handled through State financial systems. Proposal submissions are limited to electronic email delivery by May 27, 2026. The bid package includes comprehensive attachments detailing technical specs, warranty, administrative requirements, and multiple certification forms, though no federal FAR clauses are incorporated since this is a state procurement.