36--Inbound/Outbound package tracking system and software

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation VA251-15-Q-0452 is issued as a request for quote (RFQ). The North American Industry Classification System (NAICS) Code 333318 Other Commercial and Service Industry Machinery Manufacturing and a Business Size Standard of 1,000 Employees is applicable. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-83. No telephone requests will be accepted. Quote is requested for the following: Statement of Work High Speed Inbound Tracking and Proof of Delivery Software System The Indianapolis VA Medical Center- Logistics Department requires an upgrade to its current manual inbound and delivery package tracking system, and is interested in acquiring an automated inbound and delivery package tracking system that can perform the following actions: 1. Perform inbound parcel logging and tracking of packages received by shippers on a daily basis by tracking electronically at each location in the delivery process. 2. Provide current and accurate time-based location of packages in the delivery process (once hand held units have been docked and downloaded). 3. System must have the ability to recognize and designate multiple packages shipped from vendor for a single transaction (i.e. Acme MFG, unique transaction identifier, package 1 of 3, 2 of 3, and 3 of 3). 4. Ability to upload a digital picture of a damaged package and/or a hard-copy signature document into the package confirmation of delivery data tracking portion of the software, and be able to successfully utilize/manipulate this data within the acquired software package without manual interaction/input. 5. Ability to input major package handler's proprietary barcode package information into the selected vendor's tracking software system. 6. Acquired software package must be able to provide the VA Logistics department the ability to generate various reports to be utilized for the measuring performance and accuracy of the delivery system. 7. System must be fully compliant to the Information security requirements and parameters of operating within a United States Government facility, Department of Veterans Affairs. Requesting a "stand-alone" or closed system. 8. The system shall include all necessary software to successfully operate the package tracking system. (2 each) tracking PC workstations, (2 each) 19" monitors, (2 each) bar code scanners, (2 each) ink jet report printers, (2 each) thermal label printers, and (8 each) portable signature capture scanners. Once a system is found that successfully meets the needs of the Indianapolis VA Medical Center, a separate service/maintenance plan will also be required and included into this acquisition purchase for a period of 12 months after delivery and install with the option to request additional 12 month periods of service and/or a base plus option year contract as needed. This plan will be required to contain a liberal accidental breakage replacement clause for the (8) portable signature capturing scanners. This system will be located at our VA Medical Center warehouse at 1481 West 10 Street, Indianapolis, IN, building 1 (EB 025). System will be placed at our 2 central processing stations within the warehouse facility. The vendor must provide all necessary training of VA staff required to utilize this system. The vendor must handle all installation & initial operational trouble-shooting & resolution requirements of the system, so as to be fully operational at time of completion/signature of receipt. Invoices shall be submitted in accordance with Federal Regulations 52.212-4(g) to VA Financial Services Center, P.O. Box 149971, Austin, Texas 78714-8971 through the OB10 electronic invoicing system. Full text of the following clauses and/or provisions can be viewed through Internet access at http://farsite.hill.af.mil. The provisions at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. Offerors shall submit with their offer, a completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items or confirm this has already been completed in their SAM registration. The clause at 52.212.4 Contract Terms and Conditions-Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, applies to this acquisition which shall include the following clauses: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.232-34. Offerors shall submit their quotation by e-mail to contact@example.gov. All questions must be submitted in writing. Offers are due no later than 4:00 pm. EST, 17 July 2015. The successful offeror must be registered with SAM to be awarded a contract. You may register or update your registration on-line at https://www.sam.gov.