36C25526P0163 PAR Bins System - Rolla CBOC

The Department of Veterans Affairs, through the 255-NETWORK Contract Office 15 in Leavenworth, Kansas, has awarded a sole-source, firm-fixed-price contract to PAR Excellence Systems, Inc. for the procurement and implementation of the PAR Bins System at the Rolla CBOC in Rolla, Missouri. The contract, identified by solicitation number 36C25526P0163 and awarded on April 28, 2026, has a total base value of $992,499.15 and includes the delivery of a proprietary inventory management system designed to fully integrate with the VA’s Vista electronic health record system via a GIP interface. The system replaces manual and scanning-based processes with automated, weight-based tracking to reduce stockouts, minimize human error, and support EHRM modernization goals. Deliverables encompass software licensing, interface development, PAR scale products, hardware accessories, storage equipment, service fees, and onsite implementation, with all items priced as firm-fixed amounts and no option years funded. Installation and training are scheduled for completion within 120 days of award. The contract invokes multiple FAR and DFARS clauses related to Buy American Act compliance, trade agreements, recovered material content, greenhouse gas emissions representation, and prohibitions on business with Iran and Sudan, with the contractor affirming its status as “Other than Small” across applicable NAICS codes and reporting no foreign ownership or control. No contracting officer’s representative or technical representative is identified, and while the place of performance is clearly Rolla, Missouri, no formal inspection location, packaging requirements, preservation standards, or barcoding specifications are detailed. The acquisition was justified as sole-source due to proprietary technology exclusivity and is evaluated under non-price factors including quality, schedule, cost control, management, small business subcontracting, and regulatory compliance using an adjectival rating scale, though no numerical weights or risk assessments are assigned. Financial and accounting data, including TAS, AAC, or ACRN lines, are not provided, and invoicing procedures are not explicitly stated beyond reference to eCMS for milestone tracking.