X1AA--36Q244235Q0528 | Georgetown Sussex Vet Center (MVC) BRAND Name or EQUAL Requirement Onan QD 12000, Model #: 12.0HDKCD-2209G 12 KW Mobile Generator - Deisel

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A REQUEST FOR INFORMATION ONLY. This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Request for Information announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of the solicitation and bids are not being accepted at this time. The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of providing service work for removing and installing a Brand Name or Equal Generator with Model #: 12KW Cummins Commercial Mobile Generator Onan QD 1200, Model #: 12HDKCD-2209, for their Mobile Veteran Center (MVC). Services requested and received will based on the Government requirements identified in the Statement of Work SOW found below. The MVC is located at the Georgetown Sussex Vet Center, located at address: 20653 Dupont Boulevard, Suite: 1, Georgetown, DE 19947. Interested contractors are encouraged to apply, sending their responses to this RFI, should be directed to the Lease Contract Specialist: Tyler Karns, who will receive responses by email at: Tyler.Karns@Va.Gov. No phone calls will be accepted! Questions regarding this RFI should be sent by email within the first 48 hours of business based on the time this RFI is posted, and time stamped. All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore responses to this (RFI) request for information will not be considered for a contract award. Any costs associated at preparing a response to this RFI are your own responsibility. Vendor, otherwise identified as the Contractor, shall provide the following services for the VA Staff relating to the SOW listed below: Statement of Work (SOW) Georgetown Sussex Vet Center 12 KW Diesel Generator Background: The Readjustment Counseling Service, Georgetown Sussex Vet Center had a required need for a new Brand Name or Equal - 12 KW Cummins Commercial Mobile Generator Onan QD 1200, Model#: 12HDKCD-2209G for their Mobile Veteran Center (MVC). The old generator has reached its life expectancy and is deemed unserviceable. Place of Performance: All work will be performed at the following address: Georgetown Sussex Vet Center 20653 Dupont Blvd., Suite: 1 Georgetown, DE 19947 Period of Performance (POP): The installation should take place within 120 days of award unless specified otherwise by VA (LCO) Lease Contracting Officer. At the time of Lease Amendment (LA) being awarded, the following day after the award date will mark commencement of the POP which runs 42 days. Past Performance: Interested parties submitting information for this request for information (RFI) shall submit (3) three references showing past performance of work being completed on similar sized vehicles and type, which is mobile travel cargo passenger busses. All related work references should be from the past (2) two years and considered as recent work service contracts being completed. Pick Up of VA MVC: The Georgetown Sussex Vet Center is requesting their MVC to be picked up and transported to the contractor s location where service and installation is to be completed. The Contractor: designated providing service installation of the new replacement generator will be responsible for providing the necessary removal of the old generator, installation of the new Brand Name or Equal Generator, and any necessary equipment to complete and ensure the generator is fully functional operating efficiently meeting the needs of the MVC for future deployment efforts. The following required tasks identified below are listed as follows: Inspection and Testing: Shall will consist of two cycles. The first cycle will be done at the contractor s place of business to ensure the generator is properly installed having the proper materials, including components attached to the MVC, and verifying the generator is running and operating functioning 100% free of any issues. The VA COR and his designated Engineer will conduct the testing with assistance of the contractor of one of the contractor s technicians. Any issues with the generator found during 1st cycle testing will require resolution immediately; otherwise, a second attempt at the 1st cycle testing will need to be conducted again at a later date. Warranty Policy: Details of the warranty policy shall be thoroughly explained to the VA COR and VA Engineer ensuring full agreement is understood by the VA and have necessary information for any future problem resolution issues with the generator given to them in writing. The VA wants a warranty policy that will virtually cover everything related to the Generator except routine maintenance for the first three years including parts, time and materials needed to ensure issue with generator is resolved. The exact details of the warranty policy will be agreed upon between the VA COR and the Contractor, if policy limits including any terms and conditions that are altered from the warranty being requested as a requirement, the agreed upon warranty policy will have additional terms and conditions provided and emailed as an attachment to the VA COR copying the AAMFT Approved Supervisor and the Lease VA Contract Specialist. The Warranty Policy details described in writing and agreed upon between the contractor and the VA COR and or AAMFT Approved Supervisor will be included as part of the LA prior to LA Award Date. Training given by Contractor: Once the generator is properly installed, the contractor will contact the following VA Staff Members identified as VA Contacts below: Title: VA Email Address Phone Number: Lease Contract Specialist Tyler.Karns@Va.Gov (412)-822-XXXX VA COR Identified later (XXX)-XXX-XXXX AAMFT Approved Supervisor Identified later (XXX)-XXX-XXXX Contractor will email VA COR copying the AAMFT Approved Supervisor and schedule an agreed delivery date with expected time for transporting the VA s MVC back to the Georgetown Sussex Vet Center (having logistic details in writing). On the delivery day, the contractor and or his technician will perform the 2nd Cycle of generator testing meeting with the VA COR and VA Engineer ensuring the generator is still working and functioning 100% free of any issues. If adjustments are needed to be made to the Generator, including any other changes, they shall be addressed by the contractor or his technician showing how adjustments are done to the VA COR and VA Engineer. There should be no found issues with the generator that are considered problematic during the 2nd Cycle of generator testing. VA staff members designated to receive training on the generator shall be present the same day and be prepared to receive training immediately follow the 2nd Cycle of generator testing is complete and approved by VA COR. The Contractor and or his technician knowingly have tips or strategies relating to adjustments or general maintenance for the generators upkeep this information should be included as part of the generator training session with VA staff members. Generator Specifications & Characteristics: Commercial Mobile Generator Onan QD 12000, Model #: 12.0HDKCD-2209G Weight: 815 lbs., Length: 41.5 inches, Width: 24.5 Inches, Height: 27.0 inches, Sound: 68 DB (A). Fan (internal), Hertz: 60, Watts: 12000, Voltage: 120/240, AMPS: 100/50, PF 1.0, Circuit breaker: (1) 2 Pole, 50A. icture is for visual and descriptive purposes but should NOT be considered 100% accurate! . 8.) Engine Details: Design: 4-cycle, liquid-cooled diesel engine, Cylinders: 4 inline vertical, Engine Model #: Kubota D1503-M Bore: 3.27 in, Displacement: 91.44(3rd) in., Stroke: 3.64 in., Compression Ratio: 23-1, Lube Oil Capacity: 5.9 qt., Cooling System Capacity: 6.6 qt., Combustion Chamber: Indirect injection, Power (max): At 1800 r/min 24.8 hp EPA Tier 4 non-road, Starting System: Remote, 12V. 9.) Alternator Details: Design: (Brand Name), brush type; drip-proof construction, 4 pole; Exciter System: Electronic voltage regulator, Insulation System: Electronic voltage regulator; Cooling: Direct drive centrifugal blower; Exciter System: Electronic voltage regulator 10.) Standard Features: Built in Self-Diagnostic capabilities; Brush Typer AC Alternator; Bottom air inlet and outlet configuration; Digital voltage regulation. 4-cylinder diesel engine; Integral enclosed muffler with stationary exhaust pipe connection point; Internal radiator; Intake silencer. USDA approved spark arresting muffler; Sound attenuated housing; Heavy duty air cleaner; Waterproof connector for remote operation. Maintenance free electronic governor; Hour meter; Regulated - Voltage 15 A battery charging; Electric fuel pump; long-life fuel filter. Over voltage; low oil pressure, over temp; over speed; overload and AC alternator over temp safeties Four-point; fully focalized internal mounting system reduces vibration with integrated secondary isolation system. Bulkhead type connections for fuel and battery; Terminal block connections for AC output; Spin-on, full-flow oil filter. Instant one touch stop; Automatic timed glow plugs for quick easy start; Service and maintenance from side service door. 11.) Average Fuel Consumption / Voltage & Frequency Regulation: Gasoline Type: Diesel, Full Load: 1.28 Gal/hr.; Half Load: 0.71 Gal/hr.; No Load: 0.38 Gal/hr. Voltage Regulation: No load / Full load - 2.0%; Constant load 0.5%. Frequency Regulation: No load / Full load - 0.1%; Constant load 0.6%. Questions: Will be responded to by contacting the Lease Contract Specialist, Tyler Karns, he can be reached by email at: Tyler.Karns@VA.Gov. /*************************************************************************************************END of SOW*****************************************************************************************************/ DISCLAIMER This RFI will be conducted in accordance with intent for Market Research Purposes which are under Federal Acquisition Regulation (FAR) Part 10. Telephone responses will not be accepted. Responses must be received via e-mail to Tyler.Karns@va.gov no later than, 12:00 NOON Eastern Standard Time (EST) on April 4th, 2025. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contract Specialist, Tyler Karns. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.