3D Scanner

The Hawaiʻi State Archives is soliciting a 3D scanner to support the expansion of its digitization program to include audio-video media, with the procurement subject to available funding. The solicitation, numbered Q26002998, was posted on May 20, 2026, and requires responses by June 6, 2026. The contract is issued by the Department of Accounting and General Services under the Hawaii state government, with performance to occur on Oahu. Offerors must be authorized U.S. resellers with full factory warranties and must be registered in the Hawaiʻi Compliance Express system. While no contract value is specified, award will be based on best value, evaluating total cost of ownership, performance history, quality, delivery, and technical performance. The equipment will be delivered to the Hawaii State Archives at 364 South King St., Honolulu, HI 96813, where government personnel will conduct inspection and acceptance. Contractors must comply with state regulations including HAR Chapters 3-122, 3-123, and 3-126, and HRS provisions governing procurement, ethics, and records retention. Contractors are required to submit a Tax Clearance Certificate, IRS Form W-9, a Certificate of Good Standing from the Department of Commerce and Consumer Affairs, and a General Excise Tax License. Subcontracting or assignment of the contract requires prior written consent from the State, and all subcontractors must also provide tax clearance. Personnel must be fully qualified and licensed as required by law. Contractors assume responsibility for all taxes, insurance, and compliance with local, state, and federal regulations. A strict prohibition exists on campaign contributions during the contract term, and data security obligations require safeguards for any personal information handled, with mandatory reporting of breaches within ten days. The contract includes clauses covering termination for convenience or cause, dispute resolution, indemnification, insurance, environmental compliance, cultural preservation, and ethics. No federal acquisition regulations apply; instead, the contract operates under Hawaii state laws and administrative rules. Final payment is contingent upon submission of tax clearance documentation and is subject to fund availability and approval by the Director of Finance. The solicitation does not specify packaging, marking, or shipping standards beyond general preservation obligations, and no electronic invoicing systems like WAWF are mandated.