400-26-096-CD-PCO RFQBid Documents

The Indiana Department of Health’s Office of Primary Care (PCO) has issued Request for Quotation (RFQ) #0000086403 to solicit bids for conducting a comprehensive statewide Community Health Needs Assessment (CHNA) as part of the State Primary Care Offices cooperative agreement grant from the Health Resources and Services Administration (HRSA). This CHNA is required to identify Indiana communities experiencing significant unmet healthcare needs, disparities in health outcomes, poverty, shortages in health workforce, and barriers to accessing care. The contractor must analyze demographic factors such as socioeconomics, race, ethnicity, disability, language, and geographic location, along with morbidity, mortality, and infrastructure issues that impact health equity. Additionally, the scope requires development of a collaborative plan involving external stakeholders to support ongoing needs assessment efforts. The assessment deliverable must be submitted by November 30, 2026, with the bid submission deadline set for January 10, 2026, at noon EST. Bidders are instructed to submit quotes by email or mail directly to a designated contact rather than through the standard supplier portal. This procurement is governed by Indiana state laws and policies, incorporating important contract clauses including drug-free workplace requirements, employment eligibility verification via E-Verify, non-collusion certification, affirmative action compliance, and intellectual property indemnification. Vendors must comply with state preferences and reporting requirements such as Minority and Women Business Enterprise (MWBE) participation and Indiana Small Business preferences, although no preferences or status claims have been recorded in the current documentation. Contract terms specify F.O.B. destination delivery, with inspections and acceptance occurring at State premises, and place emphasis on strict adherence to bid specifications. The solicitation does not provide formal evaluation criteria or scoring methodology but implies a trade-off evaluation approach considering both technical factors and pricing. Payment, invoicing, and contract administration details are minimal, with the primary point of contact identified but COR or COTR designations unspecified. The contract mandates compliance with Indiana’s administrative, legal, and technological standards and outlines that pricing must exclude applicable taxes, reflecting the State’s tax-exempt status. Overall, this RFQ seeks a qualified respondent capable of producing a detailed, data-driven health needs assessment to inform state healthcare resource allocation and planning efforts.