This Combined Synopsis/Solicitation opportunity from Department Of Veterans Affairs was posted on August 27, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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4110--Brand Name Only | Helmer Refrigerator and Freezer VA San Diego

Awarded

36C26225Q1250Federal

Submission Closed09/04/2025, 05:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

This procurement is a total small business set-aside solicitation issued by the Department of Veterans Affairs for the purchase of brand name Helmer Scientific pharmacy-grade refrigerators and freezers, specifically tailored for the VA San Diego Healthcare System. The contract will cover three specific items: a large pharmacy refrigerator with a capacity of 25.2 cubic feet, an undercounter pharmacy refrigerator with a capacity of 5.3 cubic feet, and a laboratory freezer with a capacity of 25 cubic feet. The contractor is responsible for providing all necessary supplies, including shipping costs, which must be included in the total price. The solicitation emphasizes that only brand name items will be considered, with strict adherence to the specified model numbers and salient characteristics, and requires proof of authorization from the original equipment manufacturer to ensure authenticity and compliance. The contract will be awarded as a firm-fixed-price agreement, with responses due by September 4, 2025. Offerors must register in SAM.gov, complete all required certifications, and submit their quotes accordingly. The procurement follows FAR parts 12, 13, and 19, and is aligned with the NAICS code 333415, with a size standard of 1,250 employees. The process mandates that all submitted offers demonstrate compliance with the brand name and salient characteristics, and any quotes not meeting these requirements will be deemed nonresponsive. The contracting officer overseeing this acquisition is Melissa Ramirez, and all communications should be directed via email. This effort underscores the VA’s focus on acquiring reliable, OEM-approved equipment to meet the healthcare system’s operational needs.

General Info

Procurement of new Helmer pharmacy refrigerators and freezer for VA San Diego; SDVOSB only, bids due September 4, 2025.

Agency

Department Of Veterans Affairs → 262-NETWORK Contract Office 22 (36C262)

Contract Value

NAICS

333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

Place of Performance

Department of Veterans Affairs VA San Diego Healthcare System, San Diego, MI, 92161, USA

Set-Aside

SBA

Awardee

ALLIANT ENTERPRISES, LLC

Award Issued Date

09/08/2025, 12:00:00 AM UTC

Documents

Solicitation 36C26225Q1250 - Helmer Refrigerator and Freezer VA San Diego

57 pages · rfq

High

Justification for Single Source Awards - Helmer Freezer and Refrigerators (36C262-25-AP-4664)

justification-and-authorization

Low

NMR Class Waiver Database - June 2022

special-notice

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseAwarded

PostedAug 27

Combined Synopsis

AwardedSep 8

Contract was awarded

Submission Closed

09/04/2025, 05:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 262-NETWORK Contract Office 22 (36C262)

Contacts1 person available

OfficeGilbert, AZ, 85297, USA

Organization / Agency

Department Of Veterans Affairs → 262-NETWORK Contract Office 22 (36C262)

Office AddressGilbert, AZ, 85297, USA

Contacts

Adrienne BrownContracting Officer

contact@example.gov

+1 (555) 000-0000

Full Description

This is a combined synopsis/solicitation is set aside for Total Service-Disabled Veteran-Owned Small Business for commercial items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This is a request for quotes under solicitation number: 36C26225Q1250 VA San Diego Healthcare System, 3350 La Jolla Village Drive, San Diego, CA 92161 is looking to purchase brand name Helmer Scientific pharmacy grade refrigerators and freezer. The contractor shall furnish all supplies/items VA San Diego Healthcare System, 3350 La Jolla Village Drive, San Diego, CA 92161. Shipping cost must be included in the total cost.
This procurement shall be BRAND NAME ONLY. Contractors must provide brand name items that meet or exceed the physical, functional, and performance of listed in the salient characteristics below. Contractors shall show clear, compelling, and convincing evidence that all BRAND NAME items meet all required salient characteristics including brand name and model numbers IAW FAR 52.211-6 Brand Name or Equal. Any items quoted as equal not confirming to the requirements of clause 52.211-6 will be considered nonresponsive and not considered for award.
No remanufactures or gray market items will be acceptable. Vendor shall be an Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor, or authorized reseller verified by an authorization letter or other documents from the OEM. The letter must either state specific product(s) quoted or that the quoter is an authorized distributor for all the manufacturer s products. This letter must be on the manufacturer s letterhead and contain the signature of an authorized official for the manufacturer.
CLIN PART # ITEM DESCRIPTION MANF QTY UOM
0001 iPR125-GX iPR125-GXÂ i.SeriesÂ®Â PharmacyÂ Refrigerator,Â 25.2Â cuÂ ftÂ (714 Liters)Â (withÂ NSF/ANSIÂ 456Â VaccineÂ StorageÂ Certified LabelingÂ andÂ CertificateÂ ofÂ Calibration) Helmer 6 EA
0002 iPR105-GX iPR105-GX i.SeriesÂ® Pharmacy Refrigerator - Undercounter, 5.3 cu ft (150 Liters) (with NSF/ANSI 456 Vaccine Storage Certified Labeling and Certificate of Calibration) Helmer 1 EA
0003 iLF125-GX iLF125-GX i.SeriesÂ® Laboratory Freezer, 25 cu ft (714 Liters) Helmer 1 EA

The solicitation will be in accordance with FAR part 12, 13, and 19, Acquisition of Commercial Items, Simplified Acquisition Procedures, Small Business Programs, and Veteran Affairs Acquisition Regulations as supplemented with additional information in this notice. The North American Industrial Classification System (NAICS) code for this requirement is 333415, Size Standard 1,250 Employees. NMR is waived for the NAICS code in the solicitation and can be verified at https://www.sba.gov/document/support-non-manufacturer-rule-class-waiver-list. The Contractor Combined Synopsis/Solicitation Notice shall adhere to all federal and state laws and regulations in effect during the term of this contract. The Government intends to award a firm-fixed-price contract. The Contract begins on the date of award.
Key solicitation milestones are:
Due to time constraints, responses to the solicitation shall be due on Thursday, September 4, 2025 at 10:00 Pacific Time Local Time. Offerors are advised that it is your responsibility to review and monitor the website frequently to ensure you have the most up to date information, including amendments. Additionally, all offerors must review, check the appropriate boxes, and sign certification of C.7 VAAR 852.219-76 VA Notice of Limitation on Subcontracting Certificate of Compliance for Supplies and Products. Failure to complete and sign this section, will be considered as an incomplete offer and not be considered for award. Correspondence or questions may be directed to Melissa Ramirez, Contracting Specialist at contact@example.gov with "36C26225Q1250, Pharmacy Refrigerators - Freezer in the subject line. Telephone inquiries will not be honored. Inquiries after the allotted period may not be responded to due to the time constraints of the procurement. All offerors must be registered in www.SAM.gov to do business with the Government. Ensure your registration is correct, current and has not expired.