4110--Ice Machines Purchase

1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 -- Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR -- Part 13 Simplified Acquisition Procedures, specifically FAR 13.5 and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation is attached to this announcement. 1.A. Project Title: Purchase of Ice Machines 1.B. Project Location: VA Long Beach Healthcare System (VALBHS) 1.C. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26222Q1355 1.D. Set Aside: This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses IAW Public Law 109-461, 38 USC Section 8127 1.E. Applicable NAICS code: 333612 1.F. Small Business Size Standard: 750 Employees 1.G. Type of Contract: Firm Fixed Price 1.H. Delivery within 26 weeks of contract or less 2. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit Enclosure 1 via email no later than 11:00 AM 08/01/2022 to David Odne contact@example.gov Offeror quotations must demonstrate meeting the salient physical, functional, or performance characteristic specified in this solicitation, otherwise it will be considered non-responsive. 3. Scope The Department of Veterans Affairs (VA), VA Long Beach Healthcare System (VALBHS) has a requirement to purchase with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a brand name or equal requirement. See VAAR Clause 852.211-73 Brand Name or Equal (JAN 2008) for additional information. See attachments for salient characteristics. This requirement is in support of the activation of the VA Long Beach Healthcare System Project. Item(s) are to be delivered to the location specified in section 2.4.1. The equipment must have the following salient characteristics Salient Characteristics PKG 672.831 ICE MACHINE (For COMMON AREAS (MHOP) STAFF LOUNGUE Room # 2322, 1701) R4000 ICE MACHINE: DISPENSER, NUGGET, COUNTERTOP DCM-752BAH-OS Hands-free sensor designed for use with opaque containers. 2-second flush cycle every hour Self-contained design reducing opportunities for cross contamination Flush cycle removes sediment for cleaner ice Protected by H-GUARD Plus antimicrobial Agent Removable air filter (air-cooled model only) Allow 6 clearance at rear and side for proper air circulation and ease of maintenance/ service should they be required. Allow 24 clearance at top to allow for removal of the auger. Table 1 Package Items Summary JSN Number Item Description Quantity R4000 Ice Machine Dispenser, Nugget,Countertop DCM-752BAH-OS 2 R4700 Ice Machine Dispenser,Nugget, Countertop DCM-271 BAH-OS 3 R4780 H9320-54 Water Filtration System 3 General Conditions Site Address The address of the VA Long Beach Healthcare System is listed below. Additional information on delivery is located in section 2.4. VA Long Beach Healthcare System 5901 E. 7th Street Building 149 Long Beach, CA 90822 Delivery Schedule Building Name Building # & Letter Acronym Est. Delivery Start Date Est. Delivery End Date VA Long Beach Healthcare System 600 MHOP 800 MHIP VALB 10/1/2022 11/1/2022 Schedule and Order Management The above delivery schedule is based upon the current construction schedule. The vendor shall not increase prices for a change in delivery date for up to 30+ days due to construction delays. The awardees actual delivery dates will be confirmed by VA upon award. Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the COR and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification. Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact Vickie Orloff at +1 (555) 000-0000, contact@example.gov or Tracy Cooper at +1 (555) 000-0000, x4283, contact@example.gov VA Long Beach Healthcare System Direct Delivery to address detailed in paragraph 2.1.1) IOT&A Contractor-Provided Warehouse Local to the VALBHCS Delivery shall be freight on board (FOB) Destination. The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor. The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1500 (i.e.: 8:00am to 3:00pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays. Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials. Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product. Use of Warehouse If the vendor requires the use of the Government s activation contractor s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery. The vendor shall communicate through the VA POC any required coordination requirements. Clean Up and Disposal There are no dumpsters available for vendor use. The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials. Deliverables The vendor shall provide CAD drawings (including shop drawings) and specifications for site prep for their product as required. The vendor shall provide a completed VA Form 6550 with submittal documents for any and all item(s) that may connect to the VA network and medical devices that store sensitive patient information. Assembly and Installation The vendor is required to manage and coordinate installation at the VALB with the COR. On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays. The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor. The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document. The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor s (or associated sub-contractors) installation. During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor s contact, and to serve as the interface between the vendor and VALB. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract. Training The vendor shall coordinate through the VA POC to provide a hands-on training session to staff selected by the VA. Training shall be completed within 45 days after final installation of equipment. The vendor will record the training and provide a copy of the training to the VA POC for VA to use to train additional personal at a future date. In addition, the vendor shall provide additional training documents to the VA POC for training additional persons at a future date. Use of Premises During the performance of this contract, work will be carried out on VALB premises. The vendor will perform all work in such a manner that will cause a minimum interference with VALB operations and the operations of other contractors on the premises. The vendor will communicate through the VA POC any required coordination requirements with the GC prior to and during delivery and installation activities. The project may be an active construction site during delivery and installation. The vendor will take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor will assume responsibility for taking precautions for the vendor s (and associated subcontractors ) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests). _ Total Quantity: 2 Finish Sample Required if Checked Manufacturer Certified Installation Required if Checked _ BMET Training Required if Checked End User Training Required if Checked _ _ Item Name: DCM-752 BAH-OS (AIR COOLED) _ Brand Name or Equal: HOSHIZAKI AMERICAN INC ||CUBELET ICE MACHINE/ DISPENSER Salient Characteristics: 34 1/16 w X 28 ½ D 48 1/16 H Flush cycle removes sediment for cleaner ice Protected by H-Guard Plus Antimicrobial Agent Removable air filters (Air-cooled model only) Dispenses ice and water R-404A Refrigerant Built in storage Capacity of 3.2ft3/95 lbs. Up to 782 lbs. of ice production per 24 hrs Electrical Voltage: 115v/60/1 Electrical Amperage: 13A Water Usage: Portable gal per 100lbs 90/70F: 12.0 Operating Limits Water Temp Range: 45-90F Water Pressure: 10-113 PSIG Voltaage Range: 104-127V Main Image: Departments/Rooms (Qty): 2 MHOP COMMON AREAS Staff Lounge Rooms# 2322,1701 VA Long Beach 405 R4700 5901 E. 7th Street Long Beach, CA 90822 _ Project: VA Long Beach 405 Issue Date: April 2022 _ Total Quantity: 3 Finish Sample Required if Checked Manufacturer Certified Installation Required if Checked _ BMET Training Required if Checked End User Training Required if Checked _ _ Item Name: DCM-271 BAH-OS _ Brand Name or Equal: HOSHIZAKI AMERICA, INC || HAND FREE ICE/WATER, DISPENSER _ Salient Characteristics: W: 16 5/8 D: 24 ¼ H: 31 ¾ Up to 257 lbs. of ice production per 24 hrs Built in storage capacity of .3ft3/10 lbs Durable stainless steel drain pan grate 2 second flush cycle every hour Advanced clean Cycle 24 design Protected by H-Guard plus Antimicrobial Agent 6ft cord with NEMA 5-15 plug R-404A Refrigerant Opti-serve touchless ice and water 10 ¼ cup clearance ADA Compliant Operating Limits Water temp range: 45-90F Water Pressure: 10-113 PSIG Voltage Range: 104-127V Plumbing Icemaker water supply Line: Minimum ¼ Nominal ID Copper water tubing or equivalent Icemaker Drain Line: Minimum ¾ nominal ID Hard Pipe or Equivalent ¾ MPT drain Electrical 8.5 A Amp 115V/60/1 Voltage Main Image: Departments/Rooms (Qty): 3 *L1 (MHIP), L2 (MHIP), GERIATRIC CARE (MHIP) Nourishment StationRoom#1456,1356 2330 VA Long Beach 405 R4780 5901 E. 7th Street Long Beach, CA 90822 _ Project: VA Long Beach 405 Issue Date: April 2022 _ Total Quantity: 3 Finish Sample Required if Checked Manufacturer Certified Installation Required if Checked _ BMET Training Required if Checked End User Training Required if Checked _ _ Item Name: H9320-54 _ Brand Name or Equal: HOSHIZAKI AMERICA, INC || HEALTH CARE FILTRATION SYSTEM _ Salient Characteristics: W: 7.91 D: 5.25 H: 18.1 Effectively filters dirt and particles as small as ½ mircron size by mechanical means Utilizes depth filtration and fibredyne media for superior dirt-holding capability NSF/ANSI Standard 53 certified to reduce cysts such as Cryptosporidium and Giardia by mechanical means Leaves chlorine and chloramines within water that is supplied to equipment which helps to reduce slime growth in ice machine and ice bin Reduces ice machine maintence, service costs and downtime caused by scale buildup which can result in the clogging of distribution lines, malfunction of probes, floats, pumps, solenoids and valves, and higher energy consumption (as tested by Pentair Everpure) Main Image: Departments/Rooms (Qty): 3 *L1 (MHIP) Room#1456 *L2 (MHIP) Rom#1356 *GERIATRIC CARE (MHIP) Room #2330 4. In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97the following national holidays are observed and for the purpose of this contract are defined as Legal Federal official holidays New Year s Day January 1st Martin Luther King s Birthday Third Monday in January President s Day Last Monday in January Memorial Day Last Monday in January Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer. Payment: Payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice must include the correct payment address. All shipping costs will be included in the cost of the hardware in the contract.