4110--460-21-2-3019-2506 | Pharmacy Refrigerator

This is a Combined Synopsis/Solicitation is for a PHARMACY REFRIGERATOR FOLLETT (RFE25), Wilmington VA Medical Center, as prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated. (ii) The solicitation number is 36C24421Q0432 and is issued as a request for quotation (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-04 dated 01/19/2021. (iv) This solicitation is set aside 100% Small Business, Full and Open Competition, with the associated NAICS code 333318. Business size standard of 1000. (IV) Schedule of Requirement/CLINS (v) Statement of Work Statement of Work: BRAND NAME ONLY FOLLETT PHARMACY REFRIGERATOR ___________________________________________________________________________ STATEMENT OF WORK The Department of Veterans Affairs, Wilmington VA Medical Center, has a BRAND NAME Requirement for a PHARMACY REFRIGERATOR - FOLLETT (RFE25). Introduction: VAMC Wilmington has urgent need of replacement of old pharmacy refrigerators with new refrigerators which are compliant with the VHA Notice 2021-02 and to support the additional need of vaccine storage as needed during the pandemic. VHA Notice 2021-02 states specifically, all medication and vaccine storage refrigerators must be Pharmacy grade with a programmable temperature range. During the pandemic, COVID vaccination program is robust at VAMC, Wilmington and is expected to further intensify. VAMC Wilmington may require storing of a variety of manufacturers COVID vaccine products. This will need vaccine grade refrigerators with large capacity. Further, pharmacy will replace each double door (45 cu feet capacity) end of life refrigerators with two single door (24 cu feet capacity) refrigerators. This replacement is designed as a loss prevention measure as well as a measure to increase capacity. Justification: Based on the compliance standards outlined in VHA Notice 2021-02, the specifications of the Follett REF25 meet or exceed the requirements. VHA Notice 2021-02 outlines that the refrigerators used for storage of vaccines must be PHARMACY grade and not laboratory grade. Follette makes a Pharmacy grade fridge that has a tighter temperature range for alarm which is more stringent than the laboratory grade fridge. In combating the COVID-19 pandemic, VAMC is involved with vaccination of veterans and will continue to do so for an extended time frame. Currently VAMC Wilmington is handling two different brands of COVID vaccine and in the future may be using additional brands as these become available. Further, annually VAMC Wilmington administers Flu vaccines. Routine vaccines are also stored in the fridge. It is critical that during storage stocks of different brands of vaccines are not mixed and are stored at distinct locations to prevent errors. Large capacity refrigerators are needed for segregation of different brands. Further, Follette refrigerators are marketed as pharmacy grade with audible alarm and electronic display panel for temperature which makes it easy to visualize the temperature. The temperature excursion range for pharmacy grade refrigerator is critical for vaccine storage and for compliance with the VHA Notice 2021-02. VAMC currently has a few brands of refrigerators but predominantly Follette, which have an excellent track record at our facility. Further, the Heating- Ventilation and Conditioning Department (HVAc) staff is well versed with Follette refrigerator preventive maintenance and repairs. Purchase of additional Follette refrigerator will help VAMC unify a brand and hence maintaining a stock of spare parts for any repairs will be cost effective and will result in quicker turn around when any breakdown occurs. Unification of a brand will further reduce costs of training of HVAc staff for repairs and maintenance of other brands. To minimize losses of the contents due to failures or outages VAMC plans to purchase single door refrigerators. Generally, the cost of the medication or vaccines stored in the pharmacy refrigerators is much higher than the cost of the refrigerator itself. Having single glass door refrigerators is critical for our lost prevention and mitigation strategy. All our refrigerators are monitored using a program TEMP TRAK. All Follette refrigerators are compatible with the existing temperature monitoring program. ITEM NUMBER DESCRIPTION QTY COST PER UNIT TOTAL COST FOLLETT LLC MODEL NO. REF-25-PH-L0000G Stainless steel interior & exterior, Capacity 24.6 cu ft, dual pane locking glass door with left hand hinges. Touchscreen digital LCD temperature display with integral data logging, User programmable alarming and monitoring functions, "6 full extension, epoxy coated roll out baskets "Top temperature probe 11 Salient Characteristics: Stainless steel interior/exterior required for ease of cleaning and storing vaccines and medications 24.6 cu feet capacity- required to store a variety of medications, vaccines and to segregate different brands of COVID vaccine. Further, to separate hazardous medications from non- hazardous medications. Dual pane locking glass door for ease of identification and limiting opening and closing of the refrigerators Touchscreen digital LCD temperature display with integral data logging - for easy visualization and recording of temperature User programmable alarming and monitoring functions- for compliance with VHA Notice 2021-02 4 epoxy coated adjustable shelves Top temperature probe with glycerine Powerful refrigeration system and superior plenum air distribution with a modular refrigeration system with microprocessor controller which provides a ±1 C (1.8 F) performance throughout which will the requirement stated in VHA Notice 2021-02. Has audible and visual high/low temperature, door open, power failure, low battery alarms which will meet compliance requirements stated in VHA Notice 2021-02. heavy-duty dual casters roll easily and lock securely- increasing potential for relocation within pharmacy as needs change. User friendly 7" LCD capacitive touchscreen digital temperature display for ease of Monitoring. Full stainless-steel interior and exterior for ease of cleaning and storage of vaccines and medications. Manufacture Warranty - 2 years parts, 5 years compressor parts, 2 years labor Manufacturer Distribution Letter Required Delivery: Receiving Point: WVAMC (Bldg. #7) VAMC Wilmington 1601 Kirkwood Highway Wilmington, DE 19805 Delivery will be accepted Monday through Friday except on Federal Holidays between 0800 AM and 0300 PM. (viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda: 52.252-1 Solicitation Provision Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/ https://www.va.gov/oal/library/vaar/index.asp System for Award Management (OCT 2018) 52.204-18 Commercial and Government Entity Code Reporting (JUL 2016) (End of provision) Grey Market Items- Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufacturers or gray market items will be acceptable. Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. (End of provision) (ix) Evaluation of this requirement will be based on PRICE and PAST PERFORMANCE. (x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. (xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda: 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://acquisition.gov/far http://www.va.gov/oal/library/vaar/index.asp 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) 52.219-6 Notice of Total Business Set-Aside (DEVIATION 2019-01) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) (End of Clause) CLAUSES: 52.217-7 Option for Increased Quantity-Separately Priced Line Item The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 15 Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree. (End of clause) 852.203-70 Commercial Advertising (JAN 2008) 852.211-70 Equipment Operation and Maintenance Manuals (NOV 2018) 852.212.-71 Gray Market Items (APR 2020) 852.212-72 Gray market and Counterfeit Items (MAR 2020) (DEVIATION) 852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) (DEVIATIONS 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.246-71 Rejected Goods (OCT 2018) 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders- Commercial Items (MAY 2019) (xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2015) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28 Post Award Small Business Program Representation (JUL 2013) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) (xiii) Additional conditions: All responses must include verification that each specification outlined in Section (v) is met and provide authorized distributor documentation of products offered. All interested parties shall be registered, active and verified with the following sites to be considered for award. SAM: http://www.beta.sam.gov VETBIZ: https://www.vip.vetbiz.gov/Public/Search/Default.aspx (xiv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE. (xv) This is an open-market combined synopsis/solicitation for equipment as defined herein. - The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). (xvi) Quotes must be emailed to contact@example.gov and received no later than 01:00 P.M. EST on Wednesday, March 24, 2021. Quote may be submitted on this document or the vendor s own form. Please include Point of Contact name, phone number, and email with response. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only emailed quotes sent to contact@example.gov will be accepted. Point of Contact Any questions or concerns regarding this solicitation should be submitted in writing to the Contracting Officer, via email to contact@example.gov.