4120--692-25-3-1613-0016 EMPI Funded Portable Chiller

This contract involves the acquisition of a portable air-cooled glycol chiller with a nominal capacity of 55-60 tons, using refrigerant R454B, designed specifically for deployment at the White City SORCC facility under the Department of Veterans Affairs. The chiller system must comply with the Buy American Act and includes features such as a 208 VAC three-phase power connection, lockable circuit breaker, low-sound variable-speed fans, coated coils, service isolation valves, low and high ambient kits with sun shields, refrigerant and labor warranties for one year, and a startup service. The unit is mounted on a dual-axle 20x7.8 trailer with hitch, capable of between five and ten annual moves, and incorporates redundancies in chilled water pumps with variable speed drives and electronic expansion valves. Additionally, the system includes a 150-gallon chilled water storage tank, make-up water assembly, expansion tank, and instrumentation for pump pressure monitoring, all complying with detailed technical and operational specifications. The procurement is structured as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under NAICS code 333415, managed by Network Contracting Office 20 based in Vancouver, WA. The solicitation was issued on August 11, 2025, with proposals due by August 22, 2025, submitted by email to designated contracting specialists. The contract mandates adherence to numerous Federal Acquisition Regulation (FAR) clauses including those related to reporting executive compensation, labor standards compliance, supply chain security, ethics, and Buy American requirements. The award evaluation favors the most advantageous offer considering both technical factors and price, applying a trade-off approach rather than a strict lowest-price technically acceptable standard. Invoicing must be submitted electronically, with payment administered via Electronic Funds Transfer. Inspection and acceptance of the chiller and related deliverables are conducted at the delivery destination to ensure compliance with contract provisions and technical standards, with the Government retaining the right to reject nonconforming items. Offerors must submit bids in three parts—executed quote, pricing, and technical conformance—ensuring all submission guidelines and size limits are adhered to. The overall contract aims to deliver a reliable, compliant, and transportable chilling solution tailored for the VA’s operational needs, supporting critical infrastructure with mandated safety, quality, and regulatory oversight.