4120--HVAC window units 36C26222Q0452

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number 36C26222Q0452 is issued as a Request for Quotation (RFQ) in conjunction with FAR -- Part 13 Simplified Acquisition Procedures and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) award contract. This solicitation intends to award a contract through Full and Open Competition After Exclusion of Sources to a VOSB business associated with NAICS Code 333415 and 332510. The Department of Veterans Affairs (VA) seeks to make a procurement for HVAC Window units for the VA Greater Los Angeles Healthcare System. Offeror quotations must demonstrate meeting the salient physical, functional, or performance characteristic specified in this solicitation, otherwise it will be considered non-responsive. The technical specifications for this requirement are listed for Brand Name or Equal per FAR 52.211-6. The Brand Name for the below Window Air conditioning Unit is Friedrich. See Table #A (Page 5) for associated quantity required by the facility. Product Description: Friedrich, Kuhl Plus Smart Air Conditioner, KHS12A33A (12,000 BTU, 230V), 10 Units Friedrich, Kuhl Plus Smart Air Conditioner, KHS10A10 (10,000 BTU, 115V), 20 Units Salient Characteristics Supplies and AC Units must physically fit and be compatible with the VA owned window bracket without alteration. Must have barcodes on supplies and AC Units that can be read and tracked by facility and manufacturer. The information identified provided is intended to be descriptive, not restrictive and to indicate the quality that will be satisfactory. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can provide the brand name equipment being requested. Delivery Requirements: Place of Delivery: VA Greater Los Angeles Healthcare System, 11301 Wilshire Blvd. Los Angeles CA 90073, building #501. Period of Performance/Delivery Timeframe: The period of performance will be 2 weeks after award, all deliveries must be completed by Tuesday, March 8, 2022 1:00 PM PST. The provision at 52.212-1, Instructions to Offerors Commercial Items, applies to this solicitation. Addenda: All offeror quotes for this solicitation must be received electronically through email to Sam Choo at contact@example.gov no later than Tuesday, February 22, 2022, 10:00 AM PST. Please reference solicitation number 36C26222Q0452 within subject line of the email. Any offeror quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. Offerors shall submit the following via email: Offerors shall fill out all unit price, total item cost, and net item cost of Table #A (Page 5) conforming to requirements stated by the salient characteristics and the instructions below. 52.212-2 Evaluation -- Commercial Items (Oct 2014) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Lowest priced quotation that meets all salient characteristics that is both responsive and responsible. Acceptability of equipment/services shall be established by review of each submitted quotation by the designated evaluator(s). A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) Must include a completed copy of the provision at 52.212-3 -- Offeror Representations and Certifications -- Commercial Items, with this solicitation or ensure SAM.gov is updated with current information. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. Grey Market Items. Gray market items are Original Equipment Manufacturer (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM HVAC/Air conditioning equipment for VA Medical Centers. No remanufactures or gray market items are acceptable. Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed HVAC/Air Conditioning equipment, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. The delivery of gray market items to the VA to fulfill an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce its contractual remedies. Such includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. (End of clause) In addition, the following clauses shall also apply: 52.209-6 Protecting the government s interest when subcontracting with contractors debarred, suspended, or proposed for debarment Aug 2013 52.232-18 Availability of Funds Apr 1984 52.232-33 Payment by electronic funds transfer system for award management Jul 2013 52.232-40 Providing accelerated payments to small business subcontractors Dec 2013 52.233-1 Disputes May 2014 52.233-3 Protest after award Aug 1996 52.252-2 Clauses incorporated by reference Feb 1998 852.203-70 Commercial advertising Jan 2008 852.232-72 Electronic submission of payment requests Nov 2012 852.237-70 Contractor responsibilities Apr 1984 The full text of a clause may be accessed electronically at the following: http://www.acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp The following provisions shall also apply: 52.204-7 System for Award Management Oct 2018 52.204-16 Commercial and Government Entity Code Reporting Oct 2016 52.209-7 Information Regarding Responsibility Matters Oct 2018 52.233-2 Service of Protest Sep 2006 852.233-70 Protest Content/Alternative Dispute Resolution Oct 2018 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference Jan 2008 Table #A, Pricing Information CLIN Brand Name Manufacturer Part Number Salient Characteristics Quantity Unit Price Total Item Cost 0001 Friedrich KHS10A10 See Attachment B 20 - 0002 Friedrich KHS12A33A See Attachment B 10 - Net Item Cost Contract Administration: All contract administration matters will be handled by the following individuals: a. Contractor Name ______________ Address ______________ City, Sate ZIP ______________ Point of Contact ______________ Email ______________ Phone ______________ b. GOVERNMENT: Contracting Specialist 36C262, Sam Choo Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with 52.232-33, Payment by Electronic Funds Transfer System for Award Management INVOICES: Invoices shall be submitted upon completion of project. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Department of Veterans Affairs Financial Services Center Submit invoices electronically through https://portal.tungsten-network.com ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: AMENDMENT NO DATE __ I concur ___I non-concur with all terms, conditions, and provisions included in the solicitation. Print Name: ___________________________ Signature: ___________________________ Date: ___________________________