46--PERFORM CALIBRATION AND INCIDENTAL REPAIRS OF THE CIPOLLETTI AND MAGNETIC FLOW MEASURING SYSTEMS AT THE WATER RECLAMATION FACILITY (WRF), MARINE CORPS BASE HAWAII, KANEOHE BAY, HAWAII

This in not a request for either a quote or proposal, or an invitation for bid. The intent of this pre-solicitation synopsis is to identify potential offerors for performing the following. Outline of Services: Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) to perform CALIBRATION AND INCIDENTAL REPAIRS OF THE CIPOLLETTI AND MAGNETIC FLOW MEASURING SYSTEMS AT THE WATER RECLAMATION FACILITY (WRF), MARINE CORPS BASE HAWAII, KANEOHE BAY, HAWAII by means of a firm fixed-price contract. Project Location: The work shall be performed at the Water Reclamation Facility (WRF), Marine Corps Base Hawaii, Kaneohe Bay, Hawaii. 1 General Information: The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services to perform CALIBRATION AND INCIDENTAL REPAIRS OF THE CIPOLLETTI AND MAGNETIC FLOW MEASURING SYSTEMS AT THE WATER RECLAMATION FACILITY (WRF), MARINE CORPS BASE HAWAII, KANEOHE BAY, HAWAII. 1.1 Concept of Operations: The intent of 1502000 Facility Investment (FI) is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Contractor shall perform calibration, minor repairs, and replacement of components to the following flow measuring systems: - Cipolletti Flow Measuring System – Building 1380. - Influent Magnetic Flow Measuring System – Building 1378. - Effluent Magnetic Flow Measuring System – Building 1683 and 1684. - Effluent to Golf Course and In Plant Magnetic Flow Measuring System – Building 1377. Refer to Attachment 9 for General Description of Flow Measuring Systems and Attachment 10 for Vicinity Map.   1502000 – Facility Investment 2 Management and Administration 2.1 Personnel: The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the FI function. 2.2 Certification, Training, and Licensing Personnel shall have a working knowledge of wastewater and related problems, regulations, and control technologies; and be familiar with digital and analog equipment and with electric power systems and hydraulics as related to water reclamation facility operations. The Contractor shall provide evidence of meeting this requirement with their quote. Personnel shall be fully knowledgeable of all safety and environmental requirements associated with the work they perform. 2.3 Workmanship and Material Standards: The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. 1502000 – Facility Investment 3 FFP Work: The Contractor shall perform calibration and minor repairs to the Cipolletti and Magnetic Flow Measuring Systems to ensure they are fully functional and in normal working condition. Calibration and repairs require that the individual measuring system components: 1) Indicate the proper electrical and mechanical parameters at test points as established by the component manufacturer in the manufacturer’s technical manual. 2) Comply with the permit requirements established under the National Pollutant Discharge Elimination System (NPDES). Vicinity map is provided in Attachment 10. Description of Flow Measuring Systems is provided in Attachment 9. Cipolletti and Magnetic Flow Measuring Systems are in normal working condition and function properly in accordance with specified standards. 3.1 Calibration: The Contractor shall calibrate the flow measuring systems and components in accordance with manufacturer’s technical manual. The Contractor shall calibrate the flow measuring systems and components semiannually in accordance with each manufacturer’s instructions as specified in the systems technical manuals, guidance provided in the current National Pollutant Discharge Elimination System (NPDES) Compliance Inspection Manual, and the latest industry practices. The manufacturer’s technical manuals for each flow measuring system and reports of previous calibrations are available for inspection by the Contractor through the KO. A flow measuring system shall be considered calibrated when the individual system components of the flow measuring system are within their established tolerances. Perform subsequent calibrations at the completion of minor repairs. During each calibration, the Contractor shall perform minor repairs for each component if repairs are necessary. The Contractor shall perform minor repairs on flow measuring systems identified during calibrations to restore accuracy to the measuring and recording systems components so the systems can be calibrated. Repairs are limited to deficiencies in flow measuring systems detected in the course of performing calibration. Immediately notify the KO of requirements for repairs that exceed the minor repair threshold. Repairs that exceed minor repair threshold and subsequent calibrations may be incorporated as a modification to the contract. The Contractor shall be required to perform the repair up to $500 of material/parts cost under the FFP portion of the contract. Repairs are considered as minor repairs when the cost of replacement parts or parts to restore the component for each deficient condition does not exceed $500. Base the determination of the $500 on the direct cost to the Contractor without Contractor markup. Restore to serviceability parts requiring repair that cost less to restore than to replace with a new part. Provide new parts when parts requiring repair are worn and cannot be restored to serviceability. New parts used in repair shall be of high quality, modern in design, and shall provide long life and reliable operation. The new parts shall be standard products of manufacturers regularly engaged in the production of such parts. Flow measuring systems calibrated in accordance with manufacturer’s technical manual. Flow measuring systems repaired and is fully functional and in normal working condition. 3.2 Reports: The Contractor shall submit a calibration report after the completion of each calibration. The Contractor shall submit a written calibration report to the KO within seven calendar days after the completion of each calibration. The report shall be in a format approved by the KO, sufficient in detail to document the accuracy of the flow measuring systems. The report shall include: 1) Make, model, and serial number of equipment being calibrated; 2) Calibration instruments used to calibrate the equipment; 3) Description of calibration methodology; 4) Calibration data (theoretical calibration values and actual calibration values); 5) Quality control methodology; 6) Incidents experienced during calibration; 7) Equipment performance; 8) Observable anomalous behaviors of any component; 9) Repairs performed; and 10)Recommended repairs and upgrades. Calibration report submitted after the completion of each calibration. End of Brief Statement of Work. Interested parties must submit the following information: (1) Full name and address of the firm and (2) A statement regarding your business size (e.g., 8(a), small business, large business, hubzone). Submit responses to: contact@example.gov. This sources sought announcement is for information and planning purposes only and is not to be construed as commitment by the Government, implied or otherwise, to issue a solicitation or ultimately award a contract. Interested parties shall submit the requested information by 5/31/2011.