477155 - Request for Quote (RFQ) Charge Readout Plan (CRP) Patch Panels

Brookhaven Science Associates, LLC, operating under a prime contract with the U.S. Department of Energy, is soliciting quotes for the fabrication and delivery of machined components for CRP Patch Panels under RFQ 477155, a total small business set-aside under NAICS code 332710. The solicitation requires offerors to certify as small businesses under SBA size standards of 500 employees and submit supporting documentation, including a Unique Entity Identifier from SAM.gov. All proposals must be submitted by 12:00 PM ET on May 22, 2026, following an extension from the original deadline to accommodate delays in distributing required STEP files, which must be requested via email to lgonzales@bnl.gov by May 11, 2026. The contract is firm fixed price with a base period requiring delivery of 20 qualification sets within eight weeks of award, followed by an optional production phase for up to 340 additional sets delivered across seven lots over an eight-month window, with the total potential performance period extending to approximately 10 months and two weeks post-award. Deliveries are FOB destination or DAP to Brookhaven National Laboratory in Upton, NY. The technical requirements demand strict adherence to engineering drawings and BNL-QA-101, which incorporates ISO 9001 and NQA-1 standards for nuclear applications. Offerors must demonstrate at least five years of precision CNC machining experience with specified aerospace and industrial metals including 7075 and 6061 aluminum, 4140 and 4340 steel, and multiple stainless grades. Quality assurance requires submission of a QA plan and inspection equipment inventory, with inspections governed by source or destination criteria per buyer discretion. First article approvals, material traceability to heat or lot numbers, and comprehensive documentation packages—including material test reports, nonconformance records, and certificates of conformance—are mandatory for each shipment. Packaging must follow ASTM D3951-10, with part markings compliant with MIL-STD-130 and minimum character sizes based on material type. Special handling protocols apply to shipments over 3,000 lbs or exceeding eight feet in any dimension, requiring three days’ advance notice to BNL. The award will be made on a Lowest Price Technically Acceptable basis, where only responsive and responsible offerors meeting all technical criteria will be considered, with