5 year contract for Repair and Maintenance of Environmental Rooms and Environmental Test Chambers

The USDA Animal Plant Health Inspection Service, is conducting a Market Survey for the Center for Plant Health Science and Technology located in Coral Gables, FL They are looking for entities capable of providing on-site preventive maintenance and repair service (on an as-needed basis) for Thermmax Walk-In Environmental Rooms and Panasonic Environmental Test Chambers The contractor will need to be capable of providing on-site preventive maintenance and repair service (on an as-needed basis), Contract Term and Type - The government is awarding a firm fixed commercial services and supply contract. The line items for regular preventative maintenance are firm fixed price completion line items. The line items for "hourly labor rate repair" and "parts" are time and material line items. The period of performance for this contract is anticipated to include a base year with the option to extend the contract for an additional four (4) years. The Contractor shall be notified by written notice, within 60 days of the contract anniversary date, of the USDA's intent to renew. Scope of Work - The Animal and Plant Health Inspection Service (APHIS) of the United States Department of Agriculture (USDA) intends to award a contract for its preventive maintenance and repair services on the Walk in Walk-In Environmental Rooms and Panasonic Environmental Chambers located at the facility in Coral Gables, FL. The contractor shall provide on-site preventive maintenance and repair service (on an as needed basis) The Contractor shall provide all personnel, tools, materials, supervision and other items and services necessary to perform work requirements 1.3 through 1.4. The walk in Environmental Rooms are used for plant cultivation and insect rearing as well as experimentation with both. A stable temperature (within manufacturer's specifications) and humidity (within manufacturer's specifications) is needed to meet rearing and experiential requirements. Most often the temperature set point is 21-27 degree Celsius and 60-70% for humidity However temperatures and humidity outside these standard ranges should be possible for future experiments. The chamber should default back to the set parameters if temporary power loss should occur. Safety systems should provide alarms and automatic shut down if the set parameters are exceeded. These safety parameters should be programmable as they will need to be specific for each experiment or rearing system. The semi-annual preventative maintenance is designed to prepare the equipment for prime operating condition so that the equipment will operate effectively, reliably, and efficiently. All preventive maintenance shall be performed in accordance with the manufacturer recommendations and procedures. Tasks and actions of semi-annual preventive maintenance inspection: ALL MAINTENACE IS TO BE PERFORMED IN ACCORDANCE WITH MANUFACTURER'S RECOMMENDATIONS AND WILL INCLUDE: Check general equipment operation Clean and Lubricate equipment as needed Clean areas after work is completed Report to customer Send customer written documentation of completed and recommended work within 72 hours. Equipment Device Control List: Item: Thermaxx Walk - In Environmental Rooms Quantity: (3) Location: Laboratory #1 building 63 Model No: CCR2-C/W-V-R2-HV-0-EL-UL Serial No: S10-510-1 / S10-510-2 / S10-510-1 1.4.1 Item: Thermaxx Compressors / Condensing units Quantity: (3) Location: Outside of building 63 adjacent to Lab #1 Model No: BST020M6C Serial No: T10811677 / T108011678 / Ti0811679 1.4.2 Item: Panasonic Environmental Test Chambers Quantity: (14) Location: Building 63 Labs 1 and 3 Model No: MLR-352H-PA Serial No: 12090160/ 13050076 / 13050077 / 14080123 / 15100143 / 15100146 / 16050127 / 16060176 / 16060177 / 16060178 / 16060180 / 16070181 / 17060068 Interested sources with a comparable product are encouraged to complete and return Attachment 1 to the contracting office. Telephonic inquiries will not be honored. Please email all questions regarding subject item(s) prior to Sources Sought closing date to contact@example.gov. Small Business concerns are encouraged to participate. This is not a request for competitive proposals, but instead a market research method to determine interested sources. No requests for capability briefings will be honored as a result of this notice. Interested sources who submit data are responsible for appropriately marking information if it is proprietary in nature. The Government will not award a contract based on the information received. Any submission of information or materials will be provided on a strictly voluntary basis and are non-reimbursable. Please include any Supporting product literature. **** specs must contain enough detail to demonstrate the ability to comply with the notice requirement. Please Email or Fax Attachment 1 to Carol Dingess at contact@example.gov. Email is the preferred method of communication. Please be sure to include notice # USDA-CPHST-SS-21-1020446 on subject line. Closing date for submissions of Statements of Capability is November 16,2020 at 4:00PM MT. Anyone doing business with the USDA must first obtain a Dunn and Bradstreet number. If your company does not have a DUNS number, you may contact Dun and Bradstreet directly to obtain one by calling 1- 866-705-5711or via the following website: http://fedgov.dnb.com/webform Anyone wishing to do business with the USDA must also be listed in the government's System for Award Management Registrar now known as SAM. You may register online with https://beta.sam.gov A prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from a solicitation. Vendors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://beta.sam.gov or by calling the Contractors Registration hotline @ +1 (555) 000-0000 ****SAM REGISTRATION IS FREE**** The associated North American Industrial Classification System (NAICS) code for this requirement is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. The Small Business Size Category is $ 8 mil The US Department of Labor Wage Determination WD- 2015-4543, Revision 14, dated 05/01/2020 for Miami - Dade County, Florida where the work will be performed apply to this service. OCCUPATION TITLE RATE 23530 - Machinery Maintenance Mechanic 22.48 The USDA buying activity is committed to participation of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business (including 8(a) participants), and women-owned small business concerns in the performance of work under solicitations and resultant contracts. The Government intends to provide all information regarding this notice via this web site . The Federal Government is not responsible for notifications to offerors regarding notices, solicitations or amendments. It is the responsibility of interested parties to check this web site https://beta.sam.gov periodically for updates. Telephone and email requests will not be accepted